Birth Certificate Registrar - Full Time Days

Trinity Health•Mishawaka, IN

About The Position

JOB SUMMARY Responsible for completion and transmission of birth certificates. Understands content of newborn health records with ability to abstract required data necessary for complete and accurate reporting to the Indiana State Department. Responsible for completion of Acknowledgement/Affidavit of Paternity, and fetal death reporting. Provides release of information to other medical facilities/physician offices under specific guidelines.

Requirements

Must possess a comprehensive knowledge of health records, as normally obtained through a High school diploma or equivalent.
Must obtain/maintain a commission as a Notary Public.
One to two years of health record experience.
Must keep up-to-date with all federal and state regulatory requirements pertaining to birth certificates and other related documents.
Demonstrated ability to use a standard desktop and windows based computer system, including a basic understanding of email, internet, and computer navigation.
Ability to use other software as required to perform the essential functions on the job.
Demonstrated ability to use office equipment, including photocopiers, fax machines, printers, scanners, barcode printers, and multi-line telephones.
Ability to use other equipment as required to perform the essential functions on the job.
Well-developed verbal and written communications skills.
Able to communicate effectively with individuals and groups (including patients, patient families, peers, supervisors, other associates and physicians) representing diverse perspectives.
Understands when escalation of issues is necessary.
Ability to train and educate co-workers.
Excellent organizational skills including attention to detail, and can perform several duties and functions related to the daily operations of birth certificate and related document completion and demonstrate excellent customer service skills.
Must be comfortable operating in a collaborative, shared leadership environment.
Assigned hours within your shift, starting time, or days of work are subject to change based on departmental and/or organizational needs.

Nice To Haves

Associate Degree in Health Information Technology or a related field preferred.

Responsibilities

Actively demonstrates the organization’s mission and core values, and conducts oneself at all times in a manner consistent with these values.
Knows and adheres to all laws and regulations pertaining to patient health, safety and medical information.
Completes Birth Certificate utilizing electronic Birth Certificate program for each live born infant. Obtains signature of parent(s).
Offers acknowledgement/affidavit of paternity, and completes and files forms when appropriate. Provides parent(s) with a copy of the paternity acknowledgement/ affidavit.
Certify electronically to state of Indiana twice a week.
Compiles monthly statistics reports and distributes to management. Reconciles number of births to ensure all certificates are filed.
Updates the patient registration system with infant’s name.
Maintains a working knowledge of applicable Federal, State, and local laws and regulations, Trinity Health’s Organizational Integrity Program, Standards of Conduct, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical, and professional behavior.
Duties & responsibilities include accuracy of documenting services and supplies provided to patients, including those that may produce patient charges. If designated as a “Revenue Lead”, additional responsibilities will include revenue reconciliation and charge-error correction as specified by departmental process and hospital policy.
Performs other duties consistent with purpose of job as directed.