Biomedical Asset and Inventory Specialist

OU Health•Oklahoma City, OK

11d

About The Position

General Description: Under limited direction, responsible for administrating and maintaining the OU Health Teletracking Real Time Location System (RTLS), training end-users, inventory control for durable medical equipment, working with cross-functional teams to reduce equipment rental costs, enable disposal of excess and defective assets, and assist with equipment inventory projects. Assist with equipment location needs for vendors, internal customers, and Biomed department. Monitor battery condition in RTLS devices and replace as necessary or according to a schedule. Essential Responsibilities: Strong Excel skills , able to create and modify macros, complex formulas and pivot tables a plus Manage RTLS application and usage of system and system devices Work with multi-faceted teams on renovation and expansion construction projects that may include RTLS Create training program for end-users and implement training on the RTLS system Assist with creation of reports with relevant data from the RTLS system Add and delete inventory items to and from the RTLS system, create groups as needed for managed devices Work directly with Biomed team on preventive maintenance completion percentages by utilizing the RTLS system Lead others as needed regarding appropriate policies, procedures, hospital protocol, and complete necessary documentation. Establish and engage in proactive daily status updates with customers, to ensure resolution and proper follow-up, leading to strong interdepartmental relations and satisfaction. Implement facility business goals/objectives and manage key performance indicators (KPIs) Represent the interests of customer departments and the system at large, attend meetings to facilitate expansion and support of new equipment, systems, or integrations, while optimizing resources. Manage RTLS vendor’s service delivery processes, system expansions and contractions, and battery life. Assist Biomed department staff to meet or exceed The Joint Commission, State Department of Health and Human Services, Occupational Health and Safety requirements, and all other applicable regulatory requirements (FDA, CAP, etc.). Complete all planned Quality and Compliance training within the defined deadlines. Identify and report any and all customer quality or compliance concerns immediately to the Quality Organization. Ensure all work orders, vendor service reports, time and expense reports, PM activities, purchase orders, and other duties are documented in an accurate and timely manner. Focus on efficiency, adoption or creation of standard work practices, LEAN. General Responsibilities: Perform other duties assigned.

Requirements

Associate’s degree required.
2 or more years of work experience required.
Strong excel skills, able to create and modify macros, create complex formulas and Pivot tables a plus
Ability to perform labor required for battery replacement
Experience in a hospital setting
Familiarity with TJC Elements of Performance and mandatory compliance requirements

Nice To Haves

Bachelor’s degree in a technical or medical field preferred.
4 or more years of experience in inventory management or logistics preferred.
Preferred experience with LEAN and/or Six Sigma
Ability to multitask, strategize, and prioritize
Ability to analyze metrics and reports.
Able to think creatively and implement solutions/solve problems, even when unfamiliar with the task at hand.
Experience coaching, mentoring, and leading others.
Effectively communicate and partner with teammates and colleagues.
Proficiency in completing electronic documentation using technological tools (e.g., IPad, IPhone) and familiar with technological programs (e.g., Microsoft Office).
Experience developing and maintaining good customer relations at all levels (e.g., nurses, doctors, leadership, team members, external customers).
Strong communication skills with the ability to communicate technical issues to the customer in an easy to understand manner.
Project management experience.

Responsibilities

Administrating and maintaining the OU Health Teletracking Real Time Location System (RTLS)
Training end-users
Inventory control for durable medical equipment
Working with cross-functional teams to reduce equipment rental costs
Enable disposal of excess and defective assets
Assist with equipment inventory projects
Assist with equipment location needs for vendors, internal customers, and Biomed department
Monitor battery condition in RTLS devices and replace as necessary or according to a schedule
Manage RTLS application and usage of system and system devices
Work with multi-faceted teams on renovation and expansion construction projects that may include RTLS
Create training program for end-users and implement training on the RTLS system
Assist with creation of reports with relevant data from the RTLS system
Add and delete inventory items to and from the RTLS system, create groups as needed for managed devices
Work directly with Biomed team on preventive maintenance completion percentages by utilizing the RTLS system
Lead others as needed regarding appropriate policies, procedures, hospital protocol, and complete necessary documentation
Establish and engage in proactive daily status updates with customers, to ensure resolution and proper follow-up, leading to strong interdepartmental relations and satisfaction
Implement facility business goals/objectives and manage key performance indicators (KPIs)
Represent the interests of customer departments and the system at large, attend meetings to facilitate expansion and support of new equipment, systems, or integrations, while optimizing resources
Manage RTLS vendor’s service delivery processes, system expansions and contractions, and battery life
Assist Biomed department staff to meet or exceed The Joint Commission, State Department of Health and Human Services, Occupational Health and Safety requirements, and all other applicable regulatory requirements (FDA, CAP, etc.)
Complete all planned Quality and Compliance training within the defined deadlines
Identify and report any and all customer quality or compliance concerns immediately to the Quality Organization
Ensure all work orders, vendor service reports, time and expense reports, PM activities, purchase orders, and other duties are documented in an accurate and timely manner
Focus on efficiency, adoption or creation of standard work practices, LEAN
Perform other duties assigned