Bioengineering Services Assistant Director

University of Iowa • Iowa City, IA

34d • Onsite

About The Position

University of Iowa Health Care Bioengineering Services has an outstanding opportunity to join our team as an Assistant Director. In this role, you will direct activities of the Bioengineering Department in the selection, procurement, and delivery of biomedical equipment and services. You will develop annual goals and objectives related to supporting the growth and development of bioengineering in response to present and future needs. Will service as administrative on-call contact.

Requirements

• Master’s degree within biomedical engineering or related technical discipline or equivalent combination of education and experience.
• Minimum 3 years of experience working with biomedical equipment or healthcare technology.
• Advanced electronic training with knowledge of electronic theory and various types of patient care equipment and technology.
• In-depth knowledge of Joint Commission and other applicable standards and regulations.
• Knowledge of computer systems and ability to use basic computer software packages (word processing, spreadsheets, work order tracking, inventory management, and databases).
• Ability to plan, organize, and implement policies and procedures.
• Ability to clearly communicate technical principles to non-technical personnel both verbally and in writing.
• Ability to supervise, direct, evaluate, and delegate work and responsibilities to direct reports.
• Ability to analyze complex problems and recommend solutions.
• Professional experience working effectively with individuals from a variety of backgrounds and perspectives.
• Must meet the University of Iowa Fleet Services program rules and regulations, due to the ability to drive University vehicles.

Nice To Haves

• Experience maintaining medical equipment in a hospital environment.
• Experience supervising technical service staff.
• Demonstrated experience working with various service vendors and other customers to arrange availably of equipment for service.
• Experience evaluating service history of equipment to recommend the continuation or cancellation of contracts or service agreements.

Responsibilities

• Estimate Capital Management projects during the study phase
• Evaluate number of rooms and expect equipment, estimate number of hours required for installation
• Estimate hours of activation meetings
• Estimate ancillary supplies for the project
• Attend Schematic and Design/Development meetings
• Meet with clinical user(s) to understand how the new space will be used and what technology is needed
• Assist department(s) and medical equipment planner to select the correct equipment for the unit
• Work with vendor(s) to acquire planning guide and conduit schedules to share with the design team
• Attend all SD and DD meetings, reviewing submitted drawings and making sure that vendor drawings are reflected on the architectural drawings
• Review line items on vendor quotes to make sure that quote matches what was specified on the drawings/equipment plan
• Serve as a subject matter expert for anything relating to medical equipment
• Final decision maker on any large scope project within Bioengineering scope
• Cost of ownership analysis
• Attend regular Bioengineering management meetings and deliver status updates on all projects
• Escalate any deficiencies to the project manager or department head(s)
• Complete risk evaluations on new and existing equipment, determining manufacturer requirements and schedules
• Update CMMS Product Catalog record with the final maintenance recommendation and frequency
• Add all new models to the CMDB Product Catalog
• Create and edit preventive maintenance procedures
• Add all new equipment into the Bioengineering maintenance management system
• Evaluate and complete Riskonnect patient safety reports
• Evaluate and delegate completion of medical equipment recalls
• Determine if affected product is in inventory
• Create tickets on affected equipment for remediation work if applicable
• Delegate remediation work once identified
• Responsible for directing the work of multiple Bioengineering teams through the use of Policy and Standard Operating Procedures
• Serve on committees that are the final decision makers on compliance matters, which could include, but are not limited to: Member LASER safety panel Member of the Anesthesia Workroom Leadership Committee Environment of Care Committee Medical Equipment Management Workgroup (sub-group of EOC).
• Determine Bioengineering department requirements regarding expanded services as enterprise grows and business needs change
• Determine standard or optimal staffing to equipment ratios
• Determine standard or optimal space needs for new biomedical service areas
• Evaluate that staffing levels and schedules are meeting the enterprise medical equipment maintenance needs
• May regularly meet with department administration to go over Bioengineering service and requests
• Interdepartmental coordination, such as managing equipment needs when there are planned Critical Power, Life Support or normal power outages
• Assist the Director with Bioengineering budget preparation by providing feedback for needed test equipment, technician vendor training, conferences etc.
• Assist with financial review/auditing/setting of labor rate
• Evaluate any new patient related technology request for Capital Management or Departmental projects and determine how this technology will fit with our current equipment
• Evaluate existing complex patient related system change requests and determine the impact on the original system design while meeting manufacturers specifications and patient safety
• Evaluate escalated complex equipment issues and give guidance to Bio staff to resolve them
• Serves as escalation contact for after-hours Bioengineering support
• Meet and understand with Departmental stakeholders what technology is needed and how it is going to work with new/existing equipment
• Understand how this technology integrates with other departments (HCIS / Rad Engineering / Engineering Services) and communicate the requirements needed (conduit/power/cabling) to successfully implement this technology
• Work with design team/medical vendor/project managers clearly defining the requirements for different medical technologies
• Mark-up drawings/schematics and meet regularly with the design team to confirm all of the drawings are accurate before construction begins
• Participate in construction meetings and walk-thru ensuring that everything on the drawing is built and installed to specification. If it is not communication is critical to get it rectified
• Communicate with vendors during system installations and coordinate with other UI Health Care internal departments (HCIS/Rad Engineering/Engineering Services) to make sure everything is setup so the system can be successfully installed
• Serves as subject matter expert for Bioengineering related items.
• Responsible for managing and arranging technical or softskills training for employees as part of their career development
• Responsible for developing and implementing departmental wide policy and standard operating procedures for Bioengineering employees
• Responsible for evaluating departmental structure and modifying it when necessary to adapt to changing work environment
• Meet with departmental administration and help them understand the total cost of ownership for medical systems they intend to acquire so they can appropriately budget for the maintenance of these systems
• Evaluate service agreement offerings and compare it to the maintenance history of the device to help departmental administration understand the value of the agreements
• Evaluate new system maintenance requirements for department administration and determine if it is advantageous for Bioengineering to support or if OEM is more cost effective
• Responsible for assisting with budget preparation and expenditure tracking within Bioengineering

Benefits

• The University of Iowa offers a generous benefits package, including 24 days paid vacation per year to start and paid sick leave.
• Complete information regarding the full benefits package may be viewed at https://hr.uiowa.edu/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees