Billings Coordinator

Legence • San Jose, CA

19h • $30 - $36 • Onsite

About The Position

For over 50 years, Therma has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities. Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.
Full-time, in-office position. Remote and hybrid options not available.
Therma is currently seeking a Billings Coordinator located in San Jose, CA. The Billings Coordinator will be integral in collaborating with Project Managers to facilitate the generation of various monthly billings.

Requirements

• Proficiency in MS Excel is essential.
• Exceptional organizational and problem-solving skills, attention to detail, and the capability to manage multiple tasks simultaneously are required.
• Must be able to maintain accuracy and efficiency while meeting tight deadlines.
• Excellent communication skills, both verbal and written, are necessary for effective interaction with project managers, customers, and co-workers.

Nice To Haves

• A Bachelor's degree in Accounting, Finance, or a related field is preferred.
• Experience in the construction industry is beneficial.

Responsibilities

• Generate comprehensive customer billing packages, including pay applications, schedules of values, affidavits, and waivers.
• Review and audit billing rates for each employee across different categories, covering regular, overtime, and double-time hours.
• Examine and approve allowable fees and user-defined markups; configure special rates for certain equipment codes and inventory items as required.
• Assist in managing and maintaining project-specific billing rates and markups.
• Systematically archive billing records and history.
• Collaborate with the Billing Team to issue Lump Sum billings as necessary within the monthly billing cycle.
• Address and resolve job cost discrepancies as they arise.
• Create Time & Material (T&M) billings based on actual, committed, and forecasted project costs promptly.
• Dispatch invoices via email and vendor online portals efficiently, accurately, and promptly.

Benefits

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.
• Expenses: Business travel and related expenses reimbursed per company policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees