Billing Specialist

PrimeFlight Aviation Services•Sugar Land, TX

19d

About The Position

The Billing Specialist is responsible for processing billing transactions related to airport services. This role involves ensuring the accuracy of invoices, resolving discrepancies, and maintaining detailed billing records. The Billing Specialist collaborates with various departments and customers to address billing inquiries, tracks accounts receivables, and prepares billing reports for management. Additionally, this position is crucial in ensuring compliance with financial and legal requirements related to billing processes.

Requirements

18 years of age or older
Eligible to work in the United States
Communicate effectively in English (reading, writing, speaking)
2 Years of billing experienceâ¯
Intermediate/Highly proficient Word, Excel, PowerPoint, Outlook
Effectively communicate with colleagues and clients, both in-person and through electronic means
Pass a background check and drug screen
Must be flexible to work extended hours on occasion to support our field operations
To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily.
The requirements listed above are representative of the work environment, knowledge, skill, and/or ability.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.
Ability to lift up to 25 pounds
Position is generally sedentary, sitting for long periods of time
Be able to hear and respond to the spoken voice and to audible alarms
Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers
Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

Nice To Haves

Experience with Sage Billing System is a plusâ¯
Knowledge of the Aviation Industryâ¯
Bilingual in English/Spanish a plus

Responsibilities

Review contracts, service agreements, and purchase orders to verify billing terms and pricing
Prepare and generate customer invoices in compliance with contractual terms and billing schedules
Collaborate with various departments to gather necessary billing information and resolve discrepancies
Perform complex reconciliations of billing data, identifying and resolving billing errors and discrepancies
Assist in the development and maintenance of billing processes and procedures to improve efficiency and accuracy
Verify the application of appropriate tax rates and codes on invoices in compliance with tax regulations
Monitor and track outstanding invoices, follow up on overdue payments, and assist with collections efforts
Respond to customer inquiries related to billing, resolve disputes, and provide clarification on invoice details
Prepare and maintain billing records, ensuring documentation is accurate and organized for audit purposes
Assist in month-end and year-end closing activities related to billing and revenue recognition
Generate reports and financial analyses related to billing performance and revenue trends
Collaborate with cross-functional teams to support billing-related projects and process improvements
Stay informed about changes in billing regulations, accounting standards, and industry best practices
Perform any additional duties as assigned by management