Billing Specialist - AEC Industry
About The Position
Moffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field. We are actively looking for a Billing Specialist to join our Accounting team. As part of the Accounting Group, the Billing Specialist will invoice clients monthly and ensures the invoice and supporting documentation is accurate and complete. About Moffatt & Nichol: Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines, harbors and rivers, as well as an innovator in transportation. For the 4th year in a row, Moffatt & Nichol is Ranked #1 in Engineering News-Record for Marine & Port Facilities in the U.S. Additionally, our firm consistently ranks in the Top 100 Pure Designers in the US and the Top 50 Designers in International Markets. Moffatt & Nichol's professional staff includes engineers, planners, scientists and architects who serve our global client base from offices in Europe, North America, Latin America, and the Pacific Rim. The firm provides clients worldwide with customized service and a level of excellence that have become the firm’s hallmark in several primary practice areas – ports and harbors; coastal, environmental and water resources; urban waterfronts and marinas; transportation, bridges and rail; inspection and rehabilitation; and energy.
Requirements
- Bachelor's degree in Accounting, Finance or Business
- 3+ years of relevant experience or 5+ years of related experience without a degree
- Experience in Engineering Industry, highly desired
- Good written communication, interpersonal, problem-solving, analytical, mathematical, and organizational skills.
- Able to balance multiple competing priorities
- Must have experience with billing on over 100+ projects at a time or experience related to P&L and other high volume financial transactions; required
- Experience with BST, Deltek Vision or similar ERP System and Microsoft Office
- All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
- Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire
Nice To Haves
- Experience in Engineering Industry, highly desired
Responsibilities
- Review unbilled costs for billable and nonbillable costs
- Prepare draft invoices for project managers review
- Finalize invoices with the proper backup documents per client requirements
- Work with JNR and Project Managers to ensure all contract documents are provided so billing is set up accurately
- Ensure invoices are setup according to contract requirements
- Assist in answering client’s billing questions and addresses problems
- Assist Project Manager’s with follow up on outstanding accounts receivable
- Identify billing issues and review with the project managers and/or clients
- Provide recommendations on process improvements
- Responsible for billing on a large number of projects at one time
- Work closely with Project Financial Analyst and accounting staff
- Retainer Refunds
- Accounts Receivable Collection
- Bad Debit write-off/credit
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
