Billing Specialist

Calista Corporation•Anchorage, AK

About The Position

The Billing Specialist performs advanced billing services to a high volume, complex billing activities government and commercial contracts across multiple entities. This role requires knowledge of contract compliance, strong analytical skills, and the ability to deliver accurate and timely invoices in accordance with contractual, regulatory, and company requirements.

Requirements

Knowledge of billing terminology, practices, and procedures.
Experience in billing fixed price, cost plus, and time and materials projects.
Knowledge of government and commercial contracts billing requirements; experience with compliance and audits preferred.
Experience with WAWF and other billing systems preferred.
Ability to process a high volume of billing data with accuracy and attention to detail.
Ability to prioritize tasks, multitask, and meet multiple deadlines in a high-volume environment.
Basic understanding of accounting principles, fair credit practices, and collections regulations.
Ability to calculate, post and manage accounting figures and financial records.
Effective written and verbal communication skills for interaction with team members, project managers, and clients.
Proficiency in computerized accounting systems and Microsoft Office applications, experience with Deltek Costpoint preferred.
Ability to visualize, articulate, and solve complex problems and concepts, and make decisions based on available information.
Ability to use judgment and discretion.
Ability to handle stressful situations and effectively plan and organize duties to meet deadlines.
High School diploma or GED equivalent; Associate degree in Accounting, Finance, or related field preferred.
Three (3) years of billing experience, preferably including exposure to government contracts.
Experience with Deltek Costpoint or other ERP/billing systems preferred.
Ability to pass a drug, background, reference, and credit check.

Responsibilities

Review and interpret complex government and commercial contracts terms and conditions to ensure billing accuracy and compliance.
Assist in creating and maintaining contract funding and billing logs to include balancing them using Excel and Costpoint.
Create and maintain electronic and hardcopy billing files; ensure documentation meets audit and regulatory requirements.
Analyze unbilled detail and reconcile accounts for accuracy and reasonableness of expenses before invoice is processed.
Prepare, review, and submit complex large volume invoices batched, ensuring accuracy and compliance with contract terms and company policies, while including required backup and within the contract department deadlines.
Prepare and submit accurate invoices using Wide Area Workflow (WAWF) or other customer-designated methods.
Work with accountants, project managers, and Billing Specialist Lead, at both corporate and subsidiary levels, to resolve issues and implement approved corrective actions.
Assist in monitoring unbilled receivables and recommend adjustments.
Verify billing accounts against accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Identify billing discrepancies and propose solutions to the Billing Specialist Lead; implement adjustments only as directed.
Generate and interpret accounts receivable aging reports.
Generate and provide billing-related reports to subsidiaries, clients, and joint venture partners as required.
Provide support and documentation of efforts to collect past-due receivables utilizing the Accounts Receivable Collection and Write-off Forms.
Provide support for internal and external audits, including DCAA voucher reviews, by supplying necessary documentation and explanation.
Support the Billing Specialist Lead in maintaining contract-specific billing procedures using the Billing Processes Template.
Ensure all billing activities comply with external regulations, industry standards and internal guidelines.
Work in a constant state of alertness and in a safe manner.
Perform other duties as assigned.