Billing Specialist

Stinson LLP • Minneapolis, MN

28d • $55,000 - $67,000 • Hybrid

About The Position

The Billing Specialist is responsible for the processing of client invoices, including mailing or e-billing invoices, customer service of internal and external clients. The Billing Specialist will report to the Billing Manager/Billing Supervisor of the Finance Department.

Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.

Requirements

• High School degree or equivalent.
• Experience working in a professional environment.
• Strong computer experience, including experience with Outlook, Microsoft Excel and Word.
• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Nice To Haves

• College or business school preferred.
• Minimum 1-3 years of legal billing experience preferred.
• Experience with Elite Legal Management, 3E and Thomson Elite eBILLINGHUB software preferred.
• Law Firm or other professional service industry experience preferred.

Responsibilities

• Process & Produce Client Invoices (85%)
• Assist team with monthly printing and stapling proformas.
• Make attorney edited changes on proformas in 3E, including
• Narrative edits
• Extreme awareness of special billing instructions and rate exceptions
• Billable hour changes as directed by Attorney
• Apply invoice discounts
• Process WIP write/downs with appropriate approvals
• Apply unallocated funds with Attorney direction
• Apply trust funds with Attorney direction
• E-billing invoices through Thomson Elite eBILLINGHUB
• General and Administrative (15%)
• Monthly review of Attorney Hold accounts
• Monthly review of Trust/Unallocated balances on matters
• Update Attorney Billing Profiles as needed
• Process check requests (refunds to client) in Chrome River
• Kwik-Tag scanning of proformas and back up to FileSite
• Responsibility to assist Attorneys, internal/external client request
• Travel requirements are negligible
• Must be available to work overtime and some week-ends, especially during peak billing periods and during fiscal year-end
• Performs other duties as assigned.

Benefits

• Medical, dental, and vision health plans
• Medical savings accounts
• Firm-provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services
• Employer-paid life insurance and AD&D
• Short- and long-term disability benefits
• Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military
• Excellent work-life programs, including service bonuses, back-up child, elder, and pet care, and an employee discount program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees