Billing Specialist (Temp to Perm)

ACCO Engineered Systems•San Leandro, CA

44d•Onsite

About The Position

Under the direction of the Billing Manager, this position will work at our San Leandro office. You will spend about 70% of your time with billings; another 20% assisting in the set-up of jobs, catching problems early-on to resolve them efficiently; and the remaining 10% with various other accounting issues.

Requirements

3-5 years of experience in billing/accounting.
Strong analytical and problem-solving skills with attention to detail.
A driven self-starter that can take the lead on initiatives and follow-through on existing commitments.
Ability to demonstrate regular and dependable attendance
Ability to multitask in a fast paced and deadline driven environment
Strong proficiency in Gmail and Microsoft Office, particularly Excel, and Word
Good communication skills- verbal and written. Be able to communicate effectively with project managers, customers, co-workers, and executives.
Experience with PDF form filler software

Nice To Haves

Knowledge of Smartsheet Web App a plus.
Bachelor's degree in a related field, preferred but not required
Construction industry experience is highly desirable.
Knowledge of J.D. Edwards software preferred.
Knowledge of Reports Now software a plus.

Responsibilities

Assist the Billing Manager in implementing solid, cost-recoverable T&M and Lump Sum billings to ensure that we always maximize our billing potential
Gain credibility with internal & external stakeholders.
Serve as a back up to each staff member in the billing department in their respective roles.
Prepare monthly billing projections and invoices with all assembled documentation on a timely basis.
Assist PMs with Job Cost reports and analysis.
Assist PMs with maintaining change order logs.
Research and resolve job/project cost issues through investigation and analysis.
Maintain regional responsibility for researching issues and explaining and/or training personnel to Company's accounting software.
Serve as a back up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers
Perform other duties and responsibilities, as assigned by Manager.