Billing Specialist

Davis Wright Tremaine LLP•Los Angeles, CA

26d•$68,000 - $83,000•Remote

About The Position

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Billing Specialist to join our team in our Seattle, Portland, San Francisco, or Los Angeles offices. This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices. This position is responsible for maintaining work-in-progress records, processing client invoices, editing billing instructions, and other tasks as assigned. This role will require clear and concise communication with attorneys and staff. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

Requirements

1+ years of relevant experience in a professional office environment
Proficient in Microsoft Excel and Microsoft Word
Strong written and verbal communication skills including the ability to build effective relationships with all levels of staff and attorneys
Excellent customer service
Ability to problem-solve and troubleshoot independently
Ability to manage multiple deadlines and stressful situations in a calm, composed manner
High degree of accuracy, attention to detail, and quality control
Ability to independently manage multiple tasks and adapt to heavy workloads and new assignments in a fast-paced environment

Nice To Haves

College degree preferred (Finance or Accounting focus a plus)

Responsibilities

Use Aderant Expert Billing to process prebills and generate accurate invoices in compliance with attorney instructions and client guidelines
Execute complicated billing tasks, including split-party billing, insurance billing and tracking, fixed fee billing, and volume discount tracking
Communicate clearly and effectively with attorneys, legal assistants, practice management, and other departments to ensure accurate billing
Track and implement client-specific requirements, such as client invoicing deadlines, task/activity code requirements, block billing, and fiscal year deadlines
Monitor write-down requests and approvals to guarantee compliance with firm billing policies
Maintain accurate and specific internal billing notes referencing special billing arrangements and client needs
Prepare ad hoc reports and spreadsheets containing work-in-progress and historical billing data in response to billing inquiries
Guarantee the correct set-up of client/matter information and invoice templates
Work in collaboration with our Rates, E-Billing, and other Finance teams to ensure invoices are processed correctly and in a timely manner
Attend and participate in job-specific and external department trainings
Assist with Finance projects as needed to promote best practices
Adhere to the Billing Service Level Expectations guidelines for prompt turnaround and response times
Work overtime as needed
Ability to manage workload remotely and maintain regular/consistent attendance and punctuality; adhere to schedule by being timely on breaks, lunches and meetings