Billing Specialist (Oslo, London, or New York)

Ardoq

16d • Hybrid

About The Position

Billing Specialist at Ardoq
Shape, refine and drive Cash efficiency at Ardoq
Why this role matters
The primary objective of the Billing Specialist is to ensure the accurate and efficient transition of commercial deals from the point of sale to revenue recognition and cash collection. This role is crucial for maintaining data integrity across our core financial systems (Salesforce, Younium, Xledger) by proactively engaging with sales teams before deals are finalized.
This specialist will serve as the operational link between the Finance, Sales, Revenue Operations, and Accounting functions, optimizing the Q2C process to free up valuable time for the Financial Accounting team and ensure accurate Annual Recurring Revenue (ARR) calculations and timely invoicing.

Requirements

• Practical Q2C lifecycle knowledge from deal to cash.
• High attention to detail and emphasis on strong execution/confidence.
• Proficient in Salesforce and subscription tools (e.g., Younium) for deal and subscription data management.
• Must understand subscription/services invoicing and AR processes to ensure timely, accurate billing and reduced DSO.
• Ability to validate pricing, terms, and billing structures for correct ARR/revenue reporting.
• Effective collaboration with Sales, Revenue Operations, Finance, and Accounting for smooth quote-to-cash execution, communicating expectations clearly to prevent issues.
• Balances responsiveness with disciplined prioritization to meet core delivery commitments.
• Confidence and curiosity about systems, leveraging technology for accuracy, efficiency, and scalability, and open to new ways of working.
• Desire and willingness to optimise processes to support sustainable and scalable growth.

Responsibilities

• Ensure accuracy and completeness of all necessary fields (e.g., product codes, pricing, discounts, dates, terms, billing frequency) in line with financial requirements.
• Collaborate with Sales and Revenue Operations to proactively correct deal information, preventing errors.
• Own data flow and registration of deals in Younium (Subscription Management Tool), ensuring accurate representation of ARR and Professional Services.
• Manage and execute global invoicing for subscription and services revenue accurately and timely.
• Manage accounts receivable and cash collection, including actively following up on overdue payments to minimize DSO.
• Serve as the primary contact for internal and external invoice and payment status queries.

Benefits

• Employee Stock Options - share in Ardoq’s success as we grow together
• 25 days annual leave offered globally
• Enhanced parental leave available globally to support you and your family
• Retirement and insurance benefits, including travel, health, disability and life insurance
• Annual learning budget to support your growth and development
• A hybrid working policy: 3 days per week from one of our centrally located offices (London, Oslo, or New York)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees