Billing Specialist

Elliott Davis • Greenville, SC

11d • Hybrid

About The Position

As a key member of the Centralized Billing team, the Billing Specialist will work with various team members to ensure invoices are processed in an accurate and timely manner.  The role of the Billing Specialist is to work together with the Firm Shareholders to prepare and submit invoices for processing and payment, resolve issues related to analysis of billing and communicate with clients, bill managers and shareholders to coordinate revised invoices. Other responsibilities include fielding questions from clients, staff, and others, and ensuring that work adheres to the established standards, guidelines, procedures, and deadlines set by the company.

Requirements

• Demonstrates a positive "can-do" attitude with the ability to collaborate effectively in team settings while also thriving independently, requiring minimal supervision.
• Associate degree, preferably in Accounting/ Business/ Finance or related field or equivalent experience
• Previous billing experience in a professional service organization accounting firm is a plus
• Ability to complete tasks with accuracy and close attention to detail
• Ability to prioritize work with a sense of urgency
• Ability to handle sensitive matters and maintain confidentiality
• Ability to work well in a demanding and fast-paced environment
• Experience with Microsoft products is a plus
• Capability to maintain professional communication through face-to-face interactions, video meetings, and email correspondence required

Nice To Haves

• Experience with Workday software preferred
• Previous billing experience in a professional service organization accounting firm is a plus
• Experience with Microsoft products is a plus

Responsibilities

• Process billing in an accurate and timely manner
• Prepare, edit and finalize draft invoices
• Process final work-in-process write-offs in accordance with the firm policies & procedures
• Process time/cost transfers as required to ensure accurate divisional billing
• Follow-up on invoices in process to ensure timely approval for finalization
• Respond promptly to client billing inquiries and collaborate with the appropriate project owner when additional information is required to resolve the request.
• Monitor unbilled work-in-process and assist with follow-up as necessary
• Maintain detailed documentation of all previously sent invoices, organized by project
• Regularly review and stay current with engagement letter fee schedules to ensure accurate billing practices.
• Coordinate meetings with relevant stakeholders; including shareholders, project managers, principals, and directors to review billing details upon request.
• Inactivate projects and close contracts after all billing has been finalized

Benefits

• generous time away and paid firm holidays, including the week between Christmas and New Year’s
• flexible work schedules
• 16 weeks of paid maternity and adoption leave, 8 weeks of paid parental leave, 4 weeks of paid and caregiver leave (once eligible)
• first-class health and wellness benefits, including wellness coaching and mental health counseling
• one-on-one professional coaching
• Leadership and career development programs
• access to Beyond: a one-of-a kind program with experiences that help you expand your life, personally and professionally

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees