Billing Specialist

Setpoint Systems Corporation•Littleton, CO

1d•$70,000 - $75,000

About The Position

The Billing Specialist is a critical role responsible for ensuring the accurate and timely issuance of all customer invoices to maintain steady organization cash flow. This position manages the end-to-end billing process for construction projects, parts sales, and Technical Service Agreements (TSAs). In addition to billing and accounts receivable support, this role handles the calculation and processing of sales commissions. Pay Range: $70,000-$75,000 / Salary

Requirements

Proven experience in billing or accounting, preferably within the construction or technical services industry.
Ability to work collaboratively with project management teams.
Strong organizational skills for maintaining detailed financial records and filing systems.

Responsibilities

Invoice Entry: Enter all construction, parts sales, and Technical Service Agreement (TSA) invoices into the accounting system.
Timely Delivery: Ensure the proper and timely delivery of all invoices to customers according to specific billing instructions.
Verification: Confirm customer receipt of all invoicing to prevent payment delays.
Adjustments: Record billings and process necessary customer adjustments.
Calculation: Calculate quarterly commission payments for sales and project-related staff.
Approval Workflow: Prepare commission reports and submit them to the Controller or President for formal approval.
Reporting: Maintain and update sales commission reports within the management information system.
Lien Waivers: Process conditional and unconditional lien waivers, obtain required signatures, and issue them to customers to facilitate payment.
Account Setup: Create customer and site accounts in the system and assist with processing credit applications.
Collections: Assist with collection efforts and maintain accounts receivable records to ensure accurate customer balances.
Documentation: File all billing and associated correspondence and maintain a desk reference manual for all primary work functions.
Admin Support: Assist with office objectives including telephone coverage and general AR support.