Billing Specialist (Contract)

GMKE • Duluth, GA

1d

About The Position

Accurate billing is foundational to how the firm operates, and this role plays a critical part in ensuring work in progress is reconciled correctly, billing is precise, and matters are ready to move forward without delay. With an initial focus on WIP accuracy, aging, and billing readiness, you will work closely with attorneys and timekeepers to resolve discrepancies, ensure compliance with insurance carrier guidelines, and support clean, timely e-billing. This role is project-heavy at the outset and well-suited for someone who enjoys building structure, documenting workflows, and improving billing operations. The position is structured as a contract engagement, with the potential to evolve into a full-time role based on business needs and performance.

Requirements

• 2+ years of legal billing experience, strongly preferred in insurance defense
• Demonstrated experience with WIP reconciliation and pre-bill workflow
• Working knowledge of carrier guidelines, LEDES, and common e-billing requirements
• Strong attention to detail and ability to manage deadlines in a high-volume environment
• Proficiency with Excel (filters; pivots/lookups a plus)

Nice To Haves

• Tabs3/TABS experience strongly preferred
• Experience with e-billing appeals and reducing invoice rejections
• Familiarity with client guideline management and billing rule compliance
• Prior experience helping improve billing/WIP processes or handling cleanup projects

Responsibilities

• Reconcile WIP routinely (daily/weekly) to ensure time/expenses are complete, properly coded, and ready for billing
• Review, audit, and troubleshoot WIP discrepancies (missing time entries, incorrect task/activity codes, duplication, incorrect rates, timing issues, and unposted costs)
• Partner with attorneys, paralegals, and staff to resolve billing issues, obtain missing narratives, and confirm compliance before invoices are generated
• Prepare and process pre-bills, apply edits, and finalize invoices in accordance with client/carrier billing guidelines
• Ensure compliance with LEDES formats and carrier rules (task codes, narrative requirements, rate rules, caps, staffing, etc.)
• Process invoices and manage billing workflow in Tabs3/TABS (or equivalent legal billing software)
• Submit invoices through e-billing systems (e.g., Legal-X, TyMetrix 360, CounselLink, etc.) and track status
• Manage billing rejections/appeals: correct issues, resubmit, and document outcomes
• Assist with reporting (WIP aging, billing cycle time, write-downs, realization) and help identify process improvements

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees