Billing Specialist/Billing Analyst (Legal)

kay search group•New York, NY

6d•$90,000

About The Position

The Billing Specialist/Analyst is required to prepare client invoices, as well as monitoring and follow-ups. Responsibilities include working with the Billing Manager and/or Partners to proactively administer their billing responsibilities, preparation/processing of timely and high-quality invoices, and monitoring/follow-up on outstanding receivables.

Requirements

Bachelor’s Degree preferred
2+ years of billing experience within a law firm required
Possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently
Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment
MS Office with emphasis on Word and Excel
Electronic Billing System

Responsibilities

Perform client billing and collection activities for assigned clients
Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
Generate and review Proformas for assigned partners at the beginning of each month
Handle time/cost transfers; investigate appropriateness of where entries should be billed
Pull back-up of costs to include with final invoices based on a client’s billing requirements
Generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds.
Prepare electronic invoices in LEDES; submit electronic invoices to clients via their designated electronic billing system
Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up to date on the sites
Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts
Provide assistance to partners and clients regarding outstanding and/or short paid invoices
Maintain/enter status updates in Firm’s collection database