Billing & Operations Coordinator

We Are Rosie•Palmetto, GA

15h•Remote

About The Position

We’re looking for a Billing & Operations Coordinator to support accurate digital ad trafficking while owning billing, invoicing, and fee reconciliation across media partners and platforms. This role sits at the intersection of finance, ad operations, and media execution, ensuring campaigns launch correctly and all associated fees are tracked, reconciled, and billed accurately. The ideal candidate brings strong technical operational knowledge paired with excellent organizational and financial coordination skills.

Requirements

3+ years experience in digital ad operations and/or media billing coordination
Familiarity with media billing, invoicing, and reconciliation processes
Experience tracking and managing third-party fees and technology costs
High attention to detail with strong organizational and documentation skills
Ability to manage multiple partners, invoices, and timelines simultaneously
Strong communication skills for cross-functional coordination with internal teams and external vendors

Nice To Haves

Experience working with: Campaign Manager or other ad servers Media billing or financial reconciliation tools
Familiarity with third-party measurement, data, and ad tech partners (e.g., LiveRamp, IAS)
Agency or in-house media operations experience
Comfort working with spreadsheets and financial tracking documents
Experience supporting finance or accounting teams in a media environment
Interest in improving processes related to billing accuracy and operational efficiency

Responsibilities

Coordinate billing, invoicing, and reconciliation across multiple media partners and platforms
Support digital ad trafficking as needed to ensure campaigns launch accurately and on time
Own tracking and management of media partner fees, including but not limited to: LiveRamp IAS Second-party data usage Ad serving and technology fees Additional platform or partner-related costs
Maintain accurate records of planned vs. actual spend and associated fees
Partner with internal teams, agencies, and vendors to resolve billing discrepancies
Support month-end and campaign-level reconciliation processes
Ensure invoices align with contracted rates, usage, and delivery; Identify and help resolve billing errors, missing invoices, or payment discrepancies.
Support improvements to billing workflows, tools, and reporting processes.
Maintain clear documentation and processes related to billing, fees, and reconciliation
Collaborate with Ad Ops, Digital Media, and Finance teams to ensure alignment across execution and financial reporting