Billing Operations Coordinator (Specialty: Foster Care Finance)

Caritas Family Solutions•Belleville, IL

6h•Hybrid

About The Position

At Caritas we believe every life deserves LOVE! If you agree, then please consider joining our team!! Caritas Family Solutions is seeking a detailed oriented professional with strong organizational skills to serve as our Billings Operations Coordinator with a specialty in Foster Care Finance. This position is located at our Headquarters location in Belleville, IL and is perfect for someone who values being part of a great team. Most importantly, you’ll have the opportunity to be an integral part of programs that truly serve the community! If you’re ready to make an impact, please apply today!!! At Caritas, we know we’re competing with other employers for your services, and we want to win! It is our goal to offer competitive compensation and affordable benefits to all eligible employees. Caritas currently offers the following benefits to full-time employees: · 403 B Retirement Plan (5% Employer Match) · Generous Paid Time Off · Health, Dental and Vision Insurance Coverage · 12 Employer Paid State & Federal Holidays · Telehealth Services · Employer Paid Life Insurance · Health Saving Account · Employer Paid Short- & Long-Term Disability · Tuition Assistance Program · Real Work/Life Balance PURPOSE: The Billing Coordinator prepares and maintains the financial records of the agency’s various programs, and performs related financial accounting tasks. This position prepares and maintains the billings for the Foster Care program.

Requirements

High School Diploma (Related fields will be considered.)
Minimum 3-5 years experience in bookkeeping or accounting, particularly in non-profit setting (Can be interchanged with equivalent experience from an advanced degree related to this job and/or with other relevant experience verified by applicant/incumbent).
Active Learning — Understand the implications of new information for both current and future problem-solving and decision-making.
Active Listening — Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Critical Thinking — Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Mathematics — Use mathematics to solve problems.
Speaking — Talk to others to convey information effectively.
Language — Able to read and write in English.
Coordination — Adjust actions in relation to others' actions.
Instructing — Teach others how to do something.
Social Perceptiveness — Be aware of others' reactions and understanding why they react as they do.
Time pressure planning — Plan and be responsible for regularly meeting strict deadlines.
Excel, Outlook, Database Management Software
Deductive Reasoning — Apply general rules to specific problems to produce answers that make sense.
Inductive Reasoning — Combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Information Ordering — Arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Mathematical Reasoning — Choose the right mathematical methods or formulas to solve a problem.
Memory — Remember information such as words, numbers, pictures, and procedures. Performance of job tasks rely on memorization of tasks or sequences of events. Consider amount and type of information.
Number Facility — Add, subtract, multiply, or divide quickly and correctly.
Oral Comprehension — Listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression — Communicate information and ideas in speaking so others will understand.
Perceptual Speed — Quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object.
Problem Sensitivity — Tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
Selective Attention — Concentrate on a task over a period of time without being distracted.
Written Comprehension — Read and understand information and ideas presented in writing.
Written Expression — Communicate information and ideas in writing so others will understand.
Access to reliable transportation to get to/from work: Required.

Nice To Haves

Associates Degree in Business Administration with emphasis in Accounting (Related fields will be considered.)
Access to a reliable automobile: Not required, but preferred.
Must provide proof of auto liability insurance (and continue to while working in this position): Not required, but preferred.
Must possess a valid driver's license: Not required, but preferred.

Responsibilities

Execute, analyze, and take corrective action on a wide range of daily, weekly and monthly Billing Control reports to ensure billing is accurate, reconciled to General Ledger and on schedule for submittal to appropriate vendors.
Process monthly AP checks/EFT transactions, post and apply accounts receivable to the General Ledger system and maintain billing process documentation.
Collaborate with internal and external clients to resolve billing and payment discrepancies.
Research internal and external billing/payment inquiries and respond to clients.
Identify and research complex billing issues and resolve discrepancies.
Determine obstacles and take appropriate actions to rectify or escalate the issue.
Make manual adjustments to correct billing errors in system.
Collaborate with office coordinators to track and resolve complex billing issues.
Establish and investigate validity of account discrepancies and irregularities utilizing thorough research and analysis.
Performs account maintenance to correct addresses, account numbers, names, and payment methods.
Identify and relay to management team various areas for improvement within the billing processes.
Assist with various Accounting and Financial projects as assigned.
Execute process improvements.