Billing Executive

V15P1TALONNN • Chicago, IL

91d

About The Position

The Billing Executive plays a critical role in ensuring the accurate and timely processing of all billing activities within the transportation and warehousing sector. This position is responsible for managing invoicing, reconciling accounts, and maintaining detailed financial records to support the company’s revenue cycle. The Billing Executive collaborates closely with operations, sales, and finance teams to resolve discrepancies and optimize billing processes. By maintaining compliance with industry regulations and company policies, this role helps safeguard financial integrity and customer satisfaction. Ultimately, the Billing Executive contributes to the company’s financial health by ensuring that all billing transactions are executed efficiently and accurately.

Requirements

• High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.
• Proven experience of at least 2 years in billing, invoicing, or accounts receivable, preferably within transportation or logistics industries.
• Proficiency in billing software and Microsoft Office Suite, especially Excel.
• Strong numerical aptitude and attention to detail.
• Excellent communication skills to interact effectively with clients and internal teams.

Nice To Haves

• Bachelor’s degree in Accounting, Finance, Business Administration, or related discipline.
• Experience with transportation management systems (TMS) or enterprise resource planning (ERP) software.
• Knowledge of industry-specific regulations and compliance standards related to transportation and warehousing billing.
• Familiarity with basic accounting principles and financial reporting.
• Ability to analyze billing data to identify trends and suggest process improvements.

Responsibilities

• Prepare and issue accurate invoices to clients based on transportation and warehousing services rendered.
• Review and verify billing data, including contracts, delivery receipts, and service agreements, to ensure correctness.
• Reconcile billing discrepancies and resolve any client queries related to invoices in a timely manner.
• Maintain and update billing records and documentation in compliance with company policies and regulatory requirements.
• Coordinate with internal departments such as operations and finance to streamline billing processes and improve accuracy.
• Monitor accounts receivable and follow up on outstanding payments to support cash flow management.
• Generate regular billing reports and provide insights to management for decision-making purposes.

What This Job Offers

• Education Level: Associate degree