Billing Coordinator

Volkert Inc • Starkville, MS

1d

About The Position

We are currently searching for an experienced Billing Coordinator to support our Gulf Region located in Tennessee.

What you’ll be doing:

Prepare and process client invoices for multiple projects
Ensure billing reflects contract terms, fee schedules, and percent complete
Review and validate labor, expenses, and subconsultant costs prior to invoicing
Manage monthly billing cycles and ensure deadlines are met
Work closely with Project Managers to:
Confirm billable status and project progress
Resolve billing discrepancies
Ensure proper revenue recognition alignment
Provide guidance on billing best practices and contract compliance
Assist with tracking outstanding invoices and aging reports
Support follow-up on past-due accounts
Help resolve client billing questions to accelerate payment
Ensure invoices meet client-specific requirements
Interpret and apply contract terms, rates, and billing structures
Maintain accurate records for audit and compliance purposes
Enter and maintain billing data in systems such as Deltek Vantagepoint
Maintain organized records of contracts, amendments, and billing history
Support month-end close activities related to billing and revenue

Requirements

• Associate degree in Accounting, Business Administration, or Finance
• 2 years of Billing, Accounting, or project coordination experience
• Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines
• Valid driver’s license and a satisfactory motor vehicle report (MVR)

Nice To Haves

• Bachelor’s degree in accounting, Business Administration, or Finance

Responsibilities

• Prepare and process client invoices for multiple projects
• Ensure billing reflects contract terms, fee schedules, and percent complete
• Review and validate labor, expenses, and subconsultant costs prior to invoicing
• Manage monthly billing cycles and ensure deadlines are met
• Confirm billable status and project progress
• Resolve billing discrepancies
• Ensure proper revenue recognition alignment
• Provide guidance on billing best practices and contract compliance
• Assist with tracking outstanding invoices and aging reports
• Support follow-up on past-due accounts
• Help resolve client billing questions to accelerate payment
• Ensure invoices meet client-specific requirements
• Interpret and apply contract terms, rates, and billing structures
• Maintain accurate records for audit and compliance purposes
• Enter and maintain billing data in systems such as Deltek Vantagepoint
• Maintain organized records of contracts, amendments, and billing history
• Support month-end close activities related to billing and revenue

Benefits

• Employee Stock Ownership Plan (ESOP)
• Medical, Dental, & Vision
• 401(k) retirement savings plan + employer matching
• Paid Time Off (PTO) and holidays
• Employer-Paid Life/AD&D insurance
• Employer-Paid short-term disability and long-term disability
• Wellness incentives
• Student Debt Retirement Match
• Additional voluntary benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree