Billing Coordinator

Brian Cox Mechanical Inc • Poway, CA

9d

About The Position

With over 35 years of experience as a commercial HVAC contractor, Brian Cox Mechanical is passionate about leading our industry and market when it comes to providing HVAC services from beginning to end. We can truly take a “napkin” drawing from inception through design, installation, commissioning, and provide long term maintenance and service for the life of a project. We’ve achieved this by cultivating a talented team with the right attitude.

We are currently hiring a construction Billing Coordinator who will manage the full-cycle billing process for construction projects, including preparing AIA billing, progress billings, and change orders. The Billing Coordinator will verify subcontractor invoices, monitor accounts receivable, and ensure compliance with contract terms. This role requires strong attention to detail and collaboration with project managers.

Requirements

• Experience: 5 years’ experience in construction accounting or billing is required.
• Software Proficiency: Knowledge of accounting software (e.g., Sage, QuickBooks) and Excel/Google Sheets.
• Knowledge: Understanding of construction contracts, lien waivers, and payment applications.
• Skills: Strong organizational skills, attention to detail, and communication skills.

Responsibilities

• Invoicing & Documentation: Prepare and submit accurate monthly progress billings, final invoices, and AIA documents. Being familiar with billing portals is a plus but not required.
• Contract Compliance: Verify accuracy of billing data against contracts, change orders, and subcontractor agreements.
• Accounts Receivable (AR): Monitor AR aging reports, follow up on overdue payments, and resolve billing discrepancies.
• Project Support: Collaborate with project managers to track project costs, budgets, and expenses.
• System Maintenance: Set up new jobs in the accounting system and maintain detailed records.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed