Billing Coordinator - HVAC Facilities

ENFRA LLC•Metairie, LA

About The Position

The Asset Management Coordinator is responsible for the overall administration, budgeting, forecasting, accounting transactions, payroll, reporting, communication, file management, CMMS management, scheduling coordination and dispatching of EaaS Agreement(s).

Requirements

Reliable with excellent attendance.
Work well with others in difficult situations to solve customer issues and achieve positive results.
Possess strong time management skills and ability to work under time constraints.
Express a pleasant and welcoming tone over the phone.
Consistently demonstrate a positive attitude and strong work ethic.
Experience in MS office, including Word, Excel, & Outlook.
Effective verbal and written communication skills.
Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
Versed in the industry and the Company's competitors.
Ability to multitask and perform duties outside of the scope of work when necessary.
Accounting, Bookkeeping, Clerical and Transactional Experience.
Scheduling and Dispatching of work activities.
Operational Experience.

Nice To Haves

High School Diploma
Technical and/or Bachelor Degree preferred
Experienced in Accounting and Operations.

Responsibilities

Administration of Billings, Reporting and Collections.
Provides daily support to the Asset Management Team to ensure that all requirements are achieved and documented in accordance with EaaS Agreement(s).
CMMS Management, Tracking, Coordination, Reporting and Communication Internally and Externally.
Scheduling, Dispatching, Communication and Reporting of all Preventive Maintenance & Repair Work Orders to appropriate internal and external personnel.
Administration of Payroll for assigned EaaS Agreement(s) personnel.
Inbound/outbound phone calls and communication.
Data entry and various administrative, accounting, payroll, CMMS and Work Order tasks.
Provides outstanding customer service & communication to our customers and internal teams.
Coordinate, develop and issue monthly & annual EaaS Agreement reports.
Assist Team with Budgeting and Monthly Forecasting.
Administers and Tracks Master Service Agreements, Purchase Orders, Subcontracts and various other contracting types to assist Team with procurement and operational execution.
Processes change orders, open/close of cost tracking mechanisms in accounting system.
Manages Documentation File Structure of EaaS Agreement(s).
Maintains Regulatory Documentation and Distribution to appropriate parties.
Communication and assistance with EaaS, Client and Company events and functions.
Assist Asset Manager(s) with daily tasks, reporting, administration and communication to ensure success of the Team and Company