Billing Coordinator

Welch Equipment Company•Denver, CO

About The Position

Welch Equipment Company is the premier provider of material handling solutions, representing equipment from the world's #1 manufacturers. The company's culture of continuous improvement, or Kaizen, is embedded throughout the organization and is a key tool for supporting its employees. Their core values include Positive Attitude, Servant Leadership, and Kaizen 365 (getting better, together, everyday). Welch Equipment aims to provide employees with the tools needed to build a successful career, offering top-notch support such as manufacturer training, tech support, field service supervisors, on-the-job training in a controlled environment, cutting-edge technology, and supportive leaders. They are seeking employees ready to join a culture of continuous improvement, positive attitude, and servant leadership to build their careers and continue setting the standard.

Requirements

High School or GED equivalent required
Minimum of 2 years of experience in billing, accounts receivable, or administrative roles
Strong attention to detail and organizational skills
Excellent verbal and written communication abilities
Proficiency in Microsoft Office, especially Excel and Outlook
Ability to work both independently and collaboratively in a fast-paced environment
Problem-solving mindset with a focus on continuous improvement

Nice To Haves

Experience working with ERP or billing systems preferred

Responsibilities

Invoice Preparation: Generate and issue accurate invoices based on completed work orders, service reports, contracts, and pricing structures.
Discrepancy Resolution: Research and resolve billing discrepancies, working with internal departments (Sales, Service, Parts, accounting) to ensure timely corrections.
Customer Support: Respond to billing inquiries in a professional and timely manner, ensuring high levels of customer satisfaction.
Compliance: Ensure billing processes follow company policies, industry best practices, and customer contract requirements.
Process Improvement: Participate in efforts to streamline billing procedures and identify opportunities to enhance efficiency and accuracy.
Month-End Close: Support monthly financial close by ensuring all billing activities are completed and recorded within established deadlines.
Ability to work in a constant state of alertness and safe manner
Additional duties as assigned