Billing Coordinator

Kraus-Anderson Incorporated • Circle Pines, MN

4h • $25 - $30

About The Position

This position will be responsible for accounting and billing responsibilities for Kraus-Anderson (KA) Yard operations.

Requirements

• High school diploma or General Education Development (GED) certificate
• 3-5 years’ related experience; or equivalent combination of education and experience
• Demonstrated computer proficiency (MS Office – Word, Excel, Access and Outlook)
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to use time productively, maximize efficiency and meet challenging work goals
• Ability to maintain compliance with all company policies and procedures
• Ability to possess and maintain exceptional work ethic as well as uphold company values and demand the highest standard of conduct from self and others
• Valid Driver's License and ability to maintain a satisfactory Motor Vehicle Record.

Nice To Haves

• Knowledge of ViewPoint computer software
• Knowledge of Align computer software
• Bachelors Degree in Accounting or Business

Responsibilities

• Calculates and provides all billing for Kraus Anderson Yard Operations services.
• Completes monthly billing activities of consumables and equipment in billing and production systems.
• Partners with Accounting to complete monthly billing of KA Superintendent Trucks and ensure proper payment to vendors.
• Generate, review, and distribute invoices to clients based on contracts or project completion.
• Tracks movement of all chargeable fleet vehicles and trailers and provides current and accurate data for billing.
• Maintains record of tools assigned to field personnel and provides monthly reports as requested by field or office staff.
• Provides backup to City Desk i.e. Answering yard phone lines, distribution of equipment, tools, and consumables in support of field personnel based on requests from Superintendent, Project Managers (PM), and General Superintendents.
• Prepares purchase orders (PO) for field and all offices.
• Verifies correct input of billing data, including client information, rates, and payment terms are entered into the system.
• Provides Project Accounting with reports of tool/cost and coding as assigned to projects and Superintendents.
• Provides guidance on procedures for retention, protection, retrieval, and operational access of records for multiple systems utilized by KA Yard Operations.
• Responsible for setup and closeout of projects, and vendor setup.
• Generates other reports as requested by leadership.
• Updates and maintains all production rate sheets
• Assists with maintaining equipment maintenance records
• Please add this statement to your cover letter: Tracks vendor rebate programs.
• Ensures all necessary regulatory posters are stocked for posted on jobsites and Yard office. (OSHA compliance)
• Handles customer inquiries and complaints.
• Participates in project kick off meetings as needed.
• Responsible for shipping and receiving as needed
• Provides assistance with yearly apparel allocation and apparel as needed.
• Assist KA personnel with walk in orders.
• Performs other duties as assigned

Benefits

• Medical insurance Plan Options
• Health Savings Accounts (HSA)
• Flex Spending Accounts (FSA)
• Wellness Program
• KA University Training and Development
• Fitness Center, KA corporate headquarters, Minneapolis
• 401(k) Plan
• Company sponsored Short Term and Long Term Disability
• Company sponsored Life/Accidental Death and Dismemberment Insurance
• Time Off including vacation, sick and holiday pay
• Workplace Flexibility
• Paid Parental Leave
• Paid Military Leave for Active Reserve Duty
• Part time/Transition Options
• Free Parking

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees