Billing Coordinator

White & Case LLP•Tampa, FL

1d•Onsite

About The Position

Our Finance team is responsible for ensuring accurate financial operations and plays a crucial role in managing the Firm’s financial health. Our team handles a wide range of financial activities including financial planning, budgeting, forecasting, taxation, partner compensation, payroll, treasury and cash flow management to support the Firm’s strategic goals. We are responsible for inventory management including billing and collections, and analysis of client, matter and timekeeper profitability. We oversee statutory accounting and ensure compliance with financial regulations and standards. The Finance team also prepares financial statements, reports and analysis to provide insights into the Firm’s financial performance. We work closely with other functions to monitor expenses, optimize financial processes and implement cost-saving initiatives. Through meticulous financial management and strategic planning, the Finance team ensures the Firm’s financial stability and supports its growth objectives. The primary responsibility of this position involves managing the client billing process for an assigned group of partners. This involves, but is not limited to, the preparation and processing of all client bills. The Billing Coordinator will communicate directly with partners, associates, and practice assistants as well as other members of the Finance department in connection with various aspects of client billing. The successful candidate must possess exceptional communication skills both written and oral, be able to anticipate issues and to work said issues towards resolution, be conscientious, be able to multi-task in a high paced environment. White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. With a long history as an international firm, we are well-positioned to help clients resolve their most complex legal challenges wherever they may arise. Operating across six continents and working in virtually every country, we have invested heavily in building a high-quality, full-service practice that competes at the top of the market. We are distinguished by our on-the-ground presence in key financial markets and our expertise in handling complex cross-border work. Our people and clients value our collaboration across geographic and practice boundaries, which is why we attract and retain significant cross-border work. Representing multiple nationalities from across the world and speaking a vast array of languages, our lawyers and Business Services professionals are globally minded, enterprising, and committed to excellence.

Requirements

Thorough understanding of billing processes and procedures
Proficient in Microsoft Office applications, including Excel
Strong communication skills, able to interact at all levels
Exceptional attention to detail
Ability to see an issue through from start to finish
Ability to organize work flow and use time efficiently
Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
Exceptional determination, self-motivation and interpersonal skills and resolve
1+ years of legal billing experience

Nice To Haves

Proficiency in Excel (e.g. Pivot Tables and Data Analysis)
Bachelors degree with a concentration in Business, Accounting, or Finance
Knowledge of 3E or Elite Enterprise
Knowledge of a wide variety of e-billing vendor software

Responsibilities

Timely distribution of monthly proformas to partners assigned
Prepare and revise drafts bills; processing partners’ comments and revisions
Provide accurate and timely completion of assignments and inquiry responses; ensuring that all tasks and duties completed are done within the Firm’s set guidelines and policies
Prepare, submit and monitor e-bills through various intermediary systems
Review proformas/draft bills to ensure the matter(s) are compliant with any global agreements that may be in place for the client
Confirm that applicable rates and any fee arrangements are reflected properly on all matters to ensure proper client billing
Proactively communicate with billing partners regarding matter billing status and other ad hoc queries
Liaise with Manila Billing Team to assist with generation of proformas and preparation of draft/final invoices
Coordinate with Cash Receipts and Accounts Payable teams to resolve any payment or vendor inquiries
Maintain detailed billing notes and files on each assigned partner
Escalate issues as they arise to Senior Manager of Billing and Regional Director of Finance
Ad-hoc analysis requested by partners or clients
Client requests involving tracking monthly accruals, budgets, and submission for approval of timekeeper rates
Assist other Coordinators as required