Billing Coordinator

Grassi • Jericho, NY

2d • Onsite

About The Position

We are currently seeking a Billing Coordinator to join our team in our Jericho, NY office . Responsibilities include, but are not limited to: Ensure accuracy and completeness of billing information and records Prepare and issue monthly invoices for distribution Review remaining WIP balances after biller is completed, inquire about aged amounts and note all explanations on report before sending to Director for review. Maintain billing spreadsheet for completed biller assignments Interact and meet with Partners/Billers regarding WIP and AR. Monitor Billing Team email for completion of billing and client/biller inquiries. Provide customer service with clients and prepare ad hoc analysis as requested Receipt application and distribution of daily report (when assigned) Assist with monthly distribution of statements Communicate with clients regarding payments/invoices, assist collection team with follow up on overdue accounts.

Requirements

• 3-5 years of billing experience and knowledge of bookkeeping
• Comfortable with mathematics and financial data
• Understanding accounting principles and Firm practices
• Ability to prioritize and multitask while sustaining great attention to detail
• Excellent organizational and communication skills
• Strong customer service skills
• Proficient with Microsoft Office Suite applications, including Word, Outlook, Excel, PowerPoint

Responsibilities

• Ensure accuracy and completeness of billing information and records
• Prepare and issue monthly invoices for distribution
• Review remaining WIP balances after biller is completed, inquire about aged amounts and note all explanations on report before sending to Director for review.
• Maintain billing spreadsheet for completed biller assignments
• Interact and meet with Partners/Billers regarding WIP and AR.
• Monitor Billing Team email for completion of billing and client/biller inquiries.
• Provide customer service with clients and prepare ad hoc analysis as requested
• Receipt application and distribution of daily report (when assigned)
• Assist with monthly distribution of statements
• Communicate with clients regarding payments/invoices, assist collection team with follow up on overdue accounts.

Benefits

• Flexibility: Our work-life balance initiatives include generous paid time off, flexible “Dress for Your Day” dress code, telecommuting options, flex-time policies, and summer hours, enhanced by our Floating Summer Friday’s program, which allows team members three extra Fridays off during the summer months in addition to their PTO.
• Company Culture: Here at Grassi we are dedicated to creating an environment for our team members that is positive, productive, and aligns with our company’s high standards of inclusivity, diversity, and equity. We work closely with our DEI Council and Grassi Women’s Council to organize events throughout the year to bring the firm together for open dialogue and awareness of global diversity issues. Through our charitable initiative, Grassi Gives Back , we proudly support organizations such as Ronald McDonald House, Toys for Tots, Autism Speaks, Long Island Cares, and many of our nonprofit clients.
• Benefits Package: Competitive base compensation with eligibility for a raise and bonus each June or December based on performance metrics and level. Medical, Dental, and Vision Insurance, employer contribution to life insurance, 401(k) plan, ESOP, and client and employee referral bonus program.
• ESOP Owned: The ESOP ensures that equity partners and all Grassi U.S. employees have the exclusive opportunity to own the firm’s stock, making them integral to the company’s future. Unlike many other ESOPs, Grassi’s is privately funded, with no outside investors or private equity firms involved in the plan.
• CPA Incentive: Financial assistance toward the achievement of the CPA certification which includes the cost of the CPA study materials, CPA exam registration and sitting fees for all 4 parts (up to 2 x per part), plus the CPA application and licensing fees. Paid study time during work hours, additional paid time off to take your scheduled exam and a bonus paid upon passing the CPA exam.
• Learning and Development : We offer Continuing Professional Education (CPE) opportunities, including both technical and soft skills training. These opportunities are available through internal courses and external programs led by well-known industry instructors, all at no cost to our employees.
• Wellness Resources: Discounted gym memberships and various wellness initiatives and programs such as the CALM app that helps our team members lower stress, decrease anxiety, improve focus, and get more restful sleep.
• Compensation for this role is determined based on a combination of factors, including but not limited to your relevant experience, skills, certifications, and geographic location. We strive to offer competitive, equitable pay, that reflects the value each team member brings to the organization. In addition to base salary, we offer a comprehensive benefits package that includes performance-based incentives, wellness and retirement programs, and opportunities for continuous professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed