Billing Coordinator

WARRENTON OIL GROUP•Warrenton, MO

5d•Onsite

About The Position

The Billing Coordinator provides administrative support to the Transportation Department and is responsible for accurate and timely fuel and tank wagon billing.

Requirements

Project Management
Customer Service & Relations
Communication & Teamwork
Problem Solving
Customer Service
Adaptability
Microsoft Office Suite (including Excel)

Nice To Haves

Billing experience preferred.
Petroleum industry experience is a plus

Responsibilities

Complete daily fuel and tank wagon billing accurately and on time.
Support the dispatch team with daily paperwork, pricing reports, and related documentation.
Review driver logs for accuracy and address discrepancies as needed.
Provide back-office support for tankwagon operations, including maintaining records for field-set tanks.
Assist with minor event planning as required.
Assist Transportation and Accounting management with special projects and reporting tasks.
Prepare distributor/receiver schedules for monthly state excise tax filings.
Maintain professional and courteous communication with customers via phone and email.
Deliver prompt and courteous service to both internal and external customers.
Communicate daily with Transportation team members to ensure all tasks are completed.
Maintain confidentiality regarding all pricing information.
Effectively self-manages workload to consistently meet all deadlines.
Notify the Accounting Manager promptly of billing issues that may impact company profitability.
Report any actions or situations that may pose a threat to employees, customers, or guests.
Follow all safety and security procedures and use company equipment properly.
Adhere to all company policies and procedures.
Represent the company professionally and positively at all times.
Job may require other duties as assigned.