Billing Coordinator

Trinity Global Consulting•Newport News, VA

12h•Hybrid

About The Position

This position can be 100% remote or hybrid. Our office is located in Alexandria Virginia. Duties May Include: WAWF Execution & Oversight • Independently prepare, review, and submit complex WAWF invoices (Cost-Type, T&M, FFP) • Handle multi-CLIN and incrementally funded contracts • Manage modifications, corrections, and resubmissions • Interpret contract billing instructions and DFARS clauses • Resolve invoice rejections, system errors, and Government payment discrepancies Compliance Authority • Serve as primary internal authority for DFARS WAWF invoicing compliance • Ensure alignment with DCAA audit expectations and internal controls • Identify billing risks and recommend corrective actions Cross-Functional Advisory Support • Advise Finance, Contracts, and Program Management on billing timing and strategy • Manage funding limitations, ceilings, and acceptance documentation requirements • Interface with Government payment offices, CORs, COs, DFAS, and Prime Contractors Process Improvement & Knowledge Transfer • Develop or refine WAWF SOPs, checklists, and job aids • Train and mentor internal staff or designated backups • Support invoice aging reviews and cash-flow optimization Audit & Documentation Support • Support internal and external audits related to invoicing and revenue • Provide invoice support packages and written explanations during audits • Maintain audit-ready records and invoice tracking logs

Requirements

2+ years of hands-on WAWF/iRAPT expertise in a federal contracting environment
Demonstrated experience with DFARS invoicing clauses and Government payment systems
Proven ability to independently resolve complex billing and compliance issues
Strong written and verbal communication skills with Government stakeholders
Expert judgment and regulatory interpretation capabilities
Compliance risk mitigation experience
Independent problem-solving skills

Nice To Haves

Experience supporting small business GovCon environments
Prior role as a billing lead, senior analyst, or invoicing SME
Experience supporting DCAA audits and Prime Contractor reviews
Process optimization experience
Mentorship and knowledge transfer capabilities

Responsibilities

Independently prepare, review, and submit complex WAWF invoices (Cost-Type, T&M, FFP)
Handle multi-CLIN and incrementally funded contracts
Manage modifications, corrections, and resubmissions
Interpret contract billing instructions and DFARS clauses
Resolve invoice rejections, system errors, and Government payment discrepancies
Serve as primary internal authority for DFARS WAWF invoicing compliance
Ensure alignment with DCAA audit expectations and internal controls
Identify billing risks and recommend corrective actions
Advise Finance, Contracts, and Program Management on billing timing and strategy
Manage funding limitations, ceilings, and acceptance documentation requirements
Interface with Government payment offices, CORs, COs, DFAS, and Prime Contractors
Develop or refine WAWF SOPs, checklists, and job aids
Train and mentor internal staff or designated backups
Support invoice aging reviews and cash-flow optimization
Support internal and external audits related to invoicing and revenue
Provide invoice support packages and written explanations during audits
Maintain audit-ready records and invoice tracking logs

Benefits

Medical, Dental & Vision Coverage – Coverage for eligible employees and family through CareFirst and VSP.
Paid Time Off – PTO granted in accordance with contract requirements.
Paid Holidays – 11 federal holidays observed annually.
Disability & Life Insurance – Short-term/long-term disability, life insurance, and AD&D coverage included.
401(k) Retirement Plan – Competitive plan managed through Ameritas.
Professional Training – Formal training provided as required, with additional learning opportunities based on role.

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