Billing Coordinator

Brian Cox Mechanical • Poway, CA

14d • $31 - $36

About The Position

With over 35 years of experience as a commercial HVAC contractor, Brian Cox Mechanical is passionate about leading our industry and market when it comes to providing HVAC services from beginning to end. We can truly take a “napkin” drawing from inception through design, installation, commissioning, and provide long term maintenance and service for the life of a project. We’ve achieved this by cultivating a talented team with the right attitude. We are currently hiring a construction Billing Coordinator who will manage the full-cycle billing process for construction projects, including preparing AIA billing , progress billings, and change orders . The Billing Coordinator will verify subcontractor invoices, monitor accounts receivable, and ensure compliance with contract terms. This role requires strong attention to detail and collaboration with project managers.

Requirements

• 5 years’ experience in construction accounting or billing is required.
• Knowledge of accounting software (e.g., Sage, QuickBooks) and Excel/Google Sheets.
• Understanding of construction contracts, lien waivers, and payment applications.
• Strong organizational skills, attention to detail, and communication skills.

Nice To Haves

• Being familiar with billing portals is a plus but not required.

Responsibilities

• Prepare and submit accurate monthly progress billings, final invoices, and AIA documents.
• Verify accuracy of billing data against contracts, change orders, and subcontractor agreements.
• Monitor AR aging reports, follow up on overdue payments, and resolve billing discrepancies.
• Collaborate with project managers to track project costs, budgets, and expenses.
• Set up new jobs in the accounting system and maintain detailed records.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed