Billing & Collections Clerk

Giesecke+Devrient • VA

109d

About The Position

Giesecke+Devrient (G+D), a global leader in security technology, is seeking a full-time Billing & Collections Clerk in Dulles, VA (hybrid – 50% onsite) to join the Accounts Receivable team, reporting to the AP/AR Manager, where you will process invoices, monitor payments, and collaborate with internal teams and external customers to ensure accurate billing, timely collections, compliance, and efficient financial operations.

Requirements

• Associate degree in accounting or finance, or equivalent experience in the accounts receivable functions.
• At least three to five (3-5) years of specialized experience in billing and collections.
• Maturity and experience to work with all levels of management, employees, and customers with good written and verbal communication skills.
• Ability to work in a hybrid team environment.
• Strong attention to detail.
• Familiar with standard concepts, practices, and procedures of accounting.

Nice To Haves

• Previous work experience with Vertex sales tax software.
• Previous experience working for a multinational corporation.
• Familiarity with SAP or other ERP accounting software packages.
• Basic MS Excel skills.

Responsibilities

• Performs general duties on Customers’ accounts to ensure efficient, prompt, and correct billing and payment of accounts.
• Process G+D affiliate invoices within the inter-company deadlines and reconciles affiliate accounts to the general ledger.
• Assign general ledger account number for manual invoice for proper distribution to accounts receivable sub-ledger.
• Process invoice for large customer account using an EDI function.
• Collect and consolidate billing information, confirm approval, and compose data for Excel spreadsheet for large customer account.
• Monitor all customer accounts for non-payment, short payment, and/or delayed payment.
• Review customer account and invoicing procedure for accuracy.
• Coordinate customer billing and collection activities.
• Prepare and send invoices as well as statements to facilitate collection efforts.
• Monitor payment and generate routine report.
• Correspond by phone and email to existing customers on past due invoices.
• Answer customer questions and address inquiries.
• Update customer account information as needed.
• Investigate and reconcile customer discrepancies and account transactions.
• Correspond with the customer regarding reconciliation of the transactions.
• Escalate customer payment concerns.
• Verify validity of account discrepancies by collaborating with internal stakeholders.
• Keep detailed records on delinquent customer accounts.
• Participate in the monthly accounts receivable meeting.
• Research sales and use tax issues.
• Supply support during the interim, annual and other financial audits.
• Participate in accounts receivable projects as applicable.
• Performs other duties as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees