Billing Assistant

Davis Wright Tremaine LLP•Los Angeles, CA

10d•Remote

About The Position

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Billing Assistant to join our team in our Seattle, Portland, San Francisco, or Los Angeles offices. This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices. This position is responsible for providing assistance to the Billing Team, including maintenance of work-in-progress records, creating and revising client invoices, and other tasks as assigned. The Billing Assistant will assist with ad hoc reporting requests, time entry updates, and other billing system maintenance tasks. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

Requirements

1+ years of relevant experience in a professional office environment
High School diploma or GED required; Bachelor’s degree preferred
Advanced skills in Microsoft Excel and Microsoft Word
Strong written and verbal communication skills including the ability to build effective relationships with all levels of staff and attorneys
Excellent customer service
Ability to problem-solve
High degree of accuracy, attention to detail, and quality control
Ability to manage multiple tasks and adapt to heavy workloads and new assignments in a fast paced environment
Ability to work overtime as needed

Responsibilities

Use Aderant Expert Billing to process prebills and generate invoices in compliance with attorney instructions and client guidelines
Provide out-of-office and overflow coverage for Billing Specialists and Billing Proofreaders
Work in collaboration with E-Billing Department, Rates Team, and other Finance teams to ensure invoices are processed accurately and in a timely manner
Monitor, reroute, and assist with tasks in the centralized Billing inbox
Provide reporting support to legal assistants and attorneys to meet client-required accrual deadlines
Respond to attorney inquiries regarding time entry records and general billing requests
Assist with billing system updates such as task and activity codes, narrative edits, and time entry modifications upon request
Assist with Finance projects, as needed, to promote best practices
Maintain regular and consistent attendance and punctuality; adhere to schedule by being timely on breaks, lunches and meetings