Billing and Administrative Assistant

Holyoke YMCA • Holyoke, MA

5d

About The Position

POSITION SUMMARY:
This position supports the work of the Y, a leading nonprofit charitable organization committed to strengthening community through youth development, healthy living, and social responsibility. The billing and administrative assistant is charged with providing back-of-house financial operation services to the Greater Holyoke YMCA. The billing and administrative assistant is responsible for billing and collections activities across the YMCA’s programs and offerings, as well as clerical functions to support the administrative team.

OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing and we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you.

Requirements

• Bachelor’s degree recommended in accounting, or related experience in lieu of degree.
• Excellent oral and written communication skills
• Experience working in various software, including the Microsoft Office suite, required
• CPR/First Aid Certification within 3 months
• YMCA Leader Certification within 6 months
• Ability to respond to safety and emergency situations.

Nice To Haves

• Accounting software experience is strongly preferred
• Bilingual Spanish/English preferred

Responsibilities

• Serve as the primary liaison for all organization wide daily accounts receivable, accounts payable, cash management, and journal entries.
• Process all program and membership refunds
• Process all state Vouchers for Early Education, School Age Child Care and Camp, including determining correct parent and state payment amounts
• Submits monthly childcare and camp billing
• Support grant billing and record-keeping
• Work with all departments to support billing and collections of program, membership, and event fees with a goal of creating a net surplus for the organization
• Support annual audit, state, and Y-USA reporting
• Provide administrative support as needed, including filing and making copies
• Support with special projects as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level