Billing Analyst 1 (US)

Arcadis • New York, NY

8d • Hybrid

About The Position

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role description: The main responsibility of a Billing Specialist is to accurately prepare and submit client invoices in accordance with contract terms and to meet corporate mailing deadlines. Additionally, the Billing Specialist is responsible for reviewing contract setups in the Oracle Contracts system and verify the data is in compliance with the contract terms. Billing Specialists are the first line of communication with Project Managers and other Operations members. This job will be based in Arcadis New York.

Requirements

• Associate degree or equivalent experience in a relevant discipline (Finance, Accounting, or Business Administration).
• Minimum of 1 year of business experience in Finance with a focus on billing preferred.
• Proficiency in Microsoft Excel and Word.
• Working knowledge of billing software (e.g., SAP, Oracle, Deltek, QuickBooks, etc.)
• Familiarity with financial regulations and compliance standards relevant to billing.
• Ability to analyze financial data and generate billing reports.
• Experience with reconciliations and resolving billing discrepancies.
• Understanding of general accounting principles and procedures.
• Data entry accuracy and experience with large data sets.
• Experience preparing and reviewing client invoices according to contractual terms.
• Knowledge of electronic payment and collection systems.
• Ability to interpret contracts for billing requirements.

Responsibilities

• Ensures that all invoices are processed and mailed accurately and in accordance with the contract terms and deadlines set forth by management and clients.
• Ensures all Tiered client templates are kept up to date and have a strong understanding of the client billing requirements.
• Work closely with Project Management/Project Assistant teams to prepare and send client invoices. This includes any special invoice documentation or backup as required within the contract.
• Assist Project Management teams with the Invoice Status Report and Costing as needed.
• Delivers courteous, prompt, respectful, and value-added customer service to internal and external clients.
• Monitor and manage invoices in the Invoice Status Report daily.
• Uploads a copy of client-delivered invoices into the Receivables Billing AR app and Cancellations into the Misc.Docs. app within Oracle.
• Verification of receipt of contracts in the Contacts Storage System (CLS) and record of the status.
• Interface with Cash Receipts, Accounts Payable, and Collection departments.
• Monitor validation reports for contract setups and missing rates and make any necessary adjustments.
• Revenue recognition comprehension and adjustments.
• Seek creative ways to assist Operations that are not meeting mailing deadlines.
• Complete the task checklist as requested.
• Work in Adobe PDF to organize and tie out a backup.
• Work well under pressure, must be able to adhere to strict Finance/Client deadlines.

Benefits

• Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement.
• We offer nine paid holidays and 15 days PTO that accrue per year.
• The salary range for this position is $42,948 - $71,579.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees