Billing Administrator

BETA Group, Inc.•Norwood, MA

2d•Hybrid

About The Position

BETA Group, Inc. is seeking an experienced Billing Administrator for our growing Engineering firm. The candidate for this opportunity should be detail-oriented, goals-driven, organized, reliable and have experience with Deltek products, preferably Vision or Vantagepoint. The new team member should possess superior internal/external customer service and articulate written/oral communication skills. We welcome contributors that emphasize enhancing and streamlining processes. BETA strives to hire employees who genuinely enjoy their work and who want to contribute to the overall quality of our employee-owned firm. We search for employees who wish to make a long-term career at BETA and who will invest in our company equally as much as we invest in our employees.

Requirements

Experience with Deltek Vantagepoint or Deltek Vision Software
Proficient in Microsoft Applications (Teams, Word, Excel, Outlook)
Must be an organized self-starter, effective time planner, and results oriented
Must show strong initiative, an eagerness to learn, and the ability to work independently while being an active team player
Must possess a meticulous attention to detail with a focus on compliancy to processes and procedures
Ability to effectively communicate and interact with clients and all staff levels in a service-oriented environment
Must be able to lift/move objects weighing up to 20 pounds
Must be able to stand or sit for long periods of time
Must have a valid driver’s license and reliable transportation

Nice To Haves

2 to 5 years of experience with Billing/Accounts Receivables in Architecture/Engineering/Construction environment
Associate degree in Accounting, Finance or equivalent

Responsibilities

Coordinate with project managers in performing monthly billing functions and generating invoices for delivery to client
Partner with managers to assist them with the navigation and use of reports within the project management system
Maintain all records, files and backup documentation related to projects
Maintain accurate customer information in company database according to company procedures
Responsible for project setup to include ensuring proper contract documentation is received
Review and understand contract terms to ensure proper billing set up
Maintain details of unbilled activity
Assist in month end closing by ensuring all appropriate information is entered in Vantagepoint in a timely manner to meet deadlines
Research discrepancies and debit memos to accurately process, issue, and post credits/debits to customer accounts as necessary
Research and respond to all accounts receivable inquiries in a prompt and appropriate manner
Provide auditors with requested documentation and reports as needed
Perform additional duties as assigned