Billing Administrator
About The Position
We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we’re all a part of something bigger than ourselves. Are you ready to change the way the world moves? As a global leader in advanced mobility solutions, our outstanding team of legal professionals helps us navigate the continually changing legal and regulatory landscape. In our Office of General Counsel, you’ll be part of an organization that collaborates with outside counsel to operate as a global team and deliver world-class legal, tax and audit services to client groups throughout the company. In this position... The Billing Administrator supports day-to-day billing and vendor payment operations by maintaining accurate vendor records, assisting with invoice processing, and supporting electronic billing activities. This role helps ensure timely, accurate payments through strong data management, vendor communication, and coordination with internal stakeholders.
Requirements
- Bachelors Degree or equivalent
- Experience in billing, accounts payable, vendor administration, or shared services operations.
- Comfort working in billing/e-billing and finance systems with strong attention to detail and accuracy.
- Strong communication skills for coordinating with vendors and internal stakeholders.
- Ability to manage recurring deadlines and maintain organized records.
Nice To Haves
- Familiarity with e-billing tools and invoice compliance rules (industry-specific experience a plus).
- Basic reporting and data analysis skills (Excel or similar tools).
- Experience supporting multi-step approval workflows and audit-ready documentation.
Responsibilities
- Maintain and update vendor records (including banking and remittance details) to support accurate payments and compliance.
- Support vendor onboarding and ongoing vendor maintenance, coordinating required documentation and internal approvals.
- Perform verification of vendor banking information when needed, including verbal confirmation via phone and documentation of validation steps.
- Facilitate the receipt, review, and processing of routine vendor invoices, including coding, data entry, validation, and tracking in relevant systems.
- Support electronic billing (e-billing) processes, including invoice preparation, reporting, vendor follow-up, and payment status tracking.
- Assist with payment-related activities for professional service providers and other third-party vendors, including support for settlement-related payments where applicable.
- Produce recurring monthly billing reports and operational summaries to support forecasting, accruals, and leadership visibility.
- Identify invoice issues (missing documentation, mismatches, policy exceptions) and coordinate resolution with vendors and internal teams.
- Contribute to continuous improvement of billing workflows, documentation, and internal controls.
Benefits
- Immediate medical, dental, vision and prescription drug coverage
- Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
- Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
- Vehicle discount program for employees and family members and management leases
- Tuition assistance
- Established and active employee resource groups
- Paid time off for individual and team community service
- A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
- Paid time off and the option to purchase additional vacation time.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
