Biller

The Suddath Companies • San Jose, CA

3d • $21 - $29 • Onsite

About The Position

Why Choose Suddath to “Move” your Career to the Next Level? At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world. What We Offer! A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching Weekly pay for hourly-paid employees. Biweekly pay for salaried employees. Paid Time Off (PTO) and paid company holidays A tuition reimbursement plan where employees are encouraged to continue their education and development For more information on our benefit offerings, please visit https://suddath.com/about/careers/ and scroll down to view our employee benefits. This is an on-site position. Pay range for this role is - $21.11- 29.17 The pay rate for the successful candidate will depend on geographic location. This position will be eligible for a yearly bonus when established goals are met. General position summary: Work directly with sales, coordination, operations, outside suppliers and customers to deliver accurate and timely invoicing and revenue distribution. Essential Duties & Responsibilities: Maintain accounting files for projects and service requests. Thoroughly review scope, timelines, pricing proposals, orders for service, outside supplier agreements and client specific purchase orders, tracking numbers and approvals for administrative compliance. Effectively escalate and resolve compliance issues. Monitor projects and service requests for service dates and service completion. Complete service delivery paperwork from all providers within scope of service and billing requirements. Escalate unplanned overages and coordinate resolution with sales, coordination, operations and outside suppliers Audit accounting system data to ensure accurate entry of billing addresses, purchase orders and other client specific invoicing requirements. Effectively escalate and resolve compliance issues. Maintain organized and thorough accounting files and ensure internal documents are kept internal. Ensure complete revenue and expense recognition before invoicing Generate invoices and execute revenue distribution and vendor payment approvals within the scope of service and billing requirements. Coordinate supplier payments to ensure healthy vendor relationships and address payment request escalations Electronically submit all invoices with appropriate client specific back up documentation. Effectively work within client specific purchasing systems as needed (i.e. ARIBA and other proprietary systems). Maintain record of electronic invoice submission to support the collection process. Generate and manage internal and external reporting as needed. Support collection efforts as needed Assist management to continuously refine the administrative process to improve accuracy, cycle times, internal control and the customer experience. Assist management to train new SWS billing and revenue distribution specialists as needed.

Requirements

• Ability to prioritize and re-prioritize as situations and needs change throughout the workday.
• Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and follow through.
• Ability to work under deadlines and specific time frames.
• Ability to develop and maintain positive working relationships with internal and external customers.
• Ability to demonstrate initiative and to work with minimum supervision.
• Associate degree or bachelor’s degree in an Accounting related field is preferred; must have successfully completed at least two college accounting courses; must have at least two years’ experience in accounting or billing.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports.
• Ability to speak effectively before groups of customers or employees of the organization.
• Excellent written and verbal communication skills.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• To perform this job successfully, an individual should have strong knowledge of Microsoft Office Suite, and the ability to learn and effectively use software applications such as move management, accounting/billing, HRIS (Human Resources Information System), timekeeping and other applications used in the performance of job duties.
• Ability to prioritize and re-prioritize as situations and needs change throughout the workday
• Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work

Responsibilities

• Maintain accounting files for projects and service requests.
• Thoroughly review scope, timelines, pricing proposals, orders for service, outside supplier agreements and client specific purchase orders, tracking numbers and approvals for administrative compliance.
• Effectively escalate and resolve compliance issues.
• Monitor projects and service requests for service dates and service completion.
• Complete service delivery paperwork from all providers within scope of service and billing requirements.
• Escalate unplanned overages and coordinate resolution with sales, coordination, operations and outside suppliers
• Audit accounting system data to ensure accurate entry of billing addresses, purchase orders and other client specific invoicing requirements.
• Effectively escalate and resolve compliance issues.
• Maintain organized and thorough accounting files and ensure internal documents are kept internal.
• Ensure complete revenue and expense recognition before invoicing
• Generate invoices and execute revenue distribution and vendor payment approvals within the scope of service and billing requirements.
• Coordinate supplier payments to ensure healthy vendor relationships and address payment request escalations
• Electronically submit all invoices with appropriate client specific back up documentation.
• Effectively work within client specific purchasing systems as needed (i.e. ARIBA and other proprietary systems).
• Maintain record of electronic invoice submission to support the collection process.
• Generate and manage internal and external reporting as needed.
• Support collection efforts as needed
• Assist management to continuously refine the administrative process to improve accuracy, cycle times, internal control and the customer experience.
• Assist management to train new SWS billing and revenue distribution specialists as needed.

Benefits

• A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching
• Weekly pay for hourly-paid employees.
• Biweekly pay for salaried employees.
• Paid Time Off (PTO) and paid company holidays
• A tuition reimbursement plan where employees are encouraged to continue their education and development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees