Bilingual Vital Records Registrar

Maricopa County

1d • $20 - $31

About The Position

Do you want to make a meaningful impact by protecting life’s most important records? As a Bilingual Vital Records Registrar, you will play a key role in safeguarding essential documents. In this position, you’ll register, correct, and amend vital records, issue certified birth and death certificates, and provide expert guidance to community partners and stakeholders. You will help protect public health by maintaining record security, monitoring mortality trends, and ensuring strict compliance with financial policies, Arizona State Statutes, administrative codes, and federal requirements. Come work for the Maricopa County Department of Public Health, the 3rd largest health jurisdiction in the U.S.! MCDPH’s mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies, programs, and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on health equity and a data-driven approach to our work. We value our staff's unique skills and differences, as well as the varied experiences and disciplines we represent. Together, we are working towards our vision of creating a healthy, thriving Maricopa County for all.

Requirements

• Two years of office, administrative, or clerical experience
• High school diploma or GED
• Must be fluent in English and Spanish
• Post-secondary education may substitute for the experience requirement on a year-for-year basis
• Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire
• Must secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background check
• Within one month of hire, all employees will be required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles, mumps, rubella), Tdap (whooping cough and diphtheria), Varicella (chickenpox), and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test.

Nice To Haves

• Three or more years of office, administrative, or clerical experience
• Experience working with U.S. vital records/registration
• Experience working with medical records or in a health-related field, including mortuary science
• Certification as a Public Health or Community Health Worker from an accredited college or currently enrolled in a Public Health or Community Health Worker program, and eligible to receive certification within six months of hire

Responsibilities

• Apply specialized working knowledge to register live birth, still birth, foundling, death, and fetal death certificates that occur primarily within Maricopa County and the State of Arizona as necessary
• Apply the appropriate Arizona Revised Statutes, Arizona Administrative Codes, policies, and procedures that determine who may or may not lawfully register vital records and obtain certified copies of birth, death, and fetal death certificates
• Review and process administrative orders or court orders submitted for the purpose of creating or amending Arizona vital records. Enter related data into appropriate databases
• Validate all identification and evidentiary documents while maintaining 100% data and identity security of all submissions, including various government-issued identification, evidentiary documents, official files, and records provided by the general public and private or public agencies
• Witness, notarize, and/or process hospital and funeral home correction letters, customer affidavits, court orders, and voluntary acknowledgments of paternity
• Efficiently and accurately address high-volume customer inquiries received in person, telephonically, and via the web, and provide daily activity reports of all vital registration activity to management
• Maintain, reconcile, and update funeral home charge accounts, financial invoices, and accept various payment tenders for services rendered; balance cash drawer and reconcile paperwork daily
• Provide consultation and training to funeral homes, birthing facilities, public partners, and stakeholders regarding the vital registration process
• Coordinate with the Arizona Department of Health Services to resolve any vital registration issues that may be out of compliance
• Adhere to the secure data records retention policies and maintain strict compliance with the management and recording of all vital records data contained within the State of Arizona and Maricopa County retention schedules

Benefits

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including healthcare premium discounts
• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED