Bilingual VFX Production Assistant - ReelShort LA (Contractor)

Crazy Maple Studio•Culver City, CA

23h•Onsite

About The Position

The VFX Production Assistant provides essential administrative and workflow support to ReelShort’s VFX department. This entry-level role focuses on maintaining accurate records, organizing files, and assisting in communication across teams, while also serving as a training ground for future VFX Coordinators. The PA will gain exposure to both creative and technical aspects of VFX production through shadowing sessions, including opportunities to observe on-set VFX supervision when applicable.

Requirements

Previous experience in production, post-production, or VFX support preferred, but not required
Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment
Proficiency in Microsoft Office and Google Workspace; willingness to learn project tracking tools
Effective communication and interpersonal skills
Familiarity with VFX workflows, file management, or creative pipelines is a plus, but training will be provided
Positive, proactive, and adaptable mindset, with an eagerness to learn and grow into a Coordinator role
Ability to handle confidential information with professionalism and discretion
Fluency in English required; Mandarin proficiency preferred
This is an on-site, five days a week position based in Los Angeles
Occasional overtime or weekend work may be required to meet deadlines

Responsibilities

Tracking & Documentation: Support the maintenance of shot and asset records, delivery trackers, and related documentation.
Prepare and distribute meeting notes and action items to keep stakeholders aligned.
File & Asset Management: Organize and label project files in accordance with team standards.
Assist with archiving completed projects to ensure proper storage and accessibility.
Cross-team Support: Provide administrative and coordination support to VFX Coordinators.
Facilitate communication between VFX, Production, Post, and vendors by relaying updates and gathering feedback.
Archiving & Reference Preparation: Assist in preparing project reference packages, including visual materials and documentation, for internal and future use.
Contribute to the maintenance of the VFX reference library.
Shadow & Growth: Shadow VFX Coordinators and Lead Compositors throughout the entire VFX pipeline, starting from pre-production through production and post-production, including creative discussions, vendor communication, QC sessions, and on-set VFX supervision when applicable, to gain a comprehensive understanding of creative and technical decision-making.
Gain exposure to how creative and technical decisions are made in real time.
Participate in internal training sessions to build pipeline literacy and creative awareness.
Develop skills toward independent task ownership and progression into a Coordinator role.