Bilingual (Spanish/English) HR & Safety Assistant

Maple Leaf Farms•Milford, IN

10d

About The Position

Essential Duties Human Resources Administration Provide front desk coverage, including answering phones, greeting guests, and managing general inquiries in a professional and courteous manner. Welcome and direct job applicants, employees, and visitors, ensuring a positive first impression of the organization. Scan, maintain, and update employee records and personnel files in accordance with company policies and legal requirements. Create employee identification badges; enroll new hires into the electronic door access (swipe card) system. Support employee engagement initiatives by assisting in the coordination of appreciation events such as luncheons, picnics, and service award programs. Maintain office supplies by submitting orders as needed. Provide clarification and guidance on employee handbook policies and procedures as needed. Provide UKG support to employees and the HR team as needed. Provide administrative support by serving as a backup for entering new hire data into the HRIS system Perform other related duties and responsibilities as assigned to support the Human Resources department. Safety Administration Administer and maintain our safety management system (Safety 101) by entering and updating data, creating electronic forms, and maintaining safety-related documentation such as policies, corrective actions, and inspections. Ensure information within Safety 101 is accurate, organized, and current, and support the Safety team in utilizing system features and reporting tools effectively. Transfer manual inspections, checklists, and audits to Safety 101 across our business units. Maintain and ensure corrective actions are submitted and executed. Prepare and distribute safety reports and key performance indicators (KPIs) to support tracking and continuous improvement efforts. Provide general administrative assistance to the Safety Team, including scheduling, correspondence, documentation tracking, and report preparation. Skills, Abilities, and Education Education: High school diploma or equivalent required. Associate’s degree in Human Resources, Business Administration, or Occupational Safety preferred. Experience: Minimum of 1–3 years of administrative or clerical experience; previous experience in Human Resources or front office support preferred. Certifications: None required; HR or Safety certification (SHRM, PHR, OSHA 10/30) is a plus. Language: Effective verbal and written communication skills required, as well as fluency in both Spanish and English. Technology: Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS (UKG/UltiPro), Learning Management Systems (LUMA1), and Safety Management Systems (Safety 101) preferred; ability to operate standard office equipment. Skills and Abilities: Excellent organizational skills with strong attention to detail Ability to handle confidential and sensitive information with discretion Strong interpersonal and customer service skills Ability to work independently and as part of a team Professional demeanor and dependable work ethic Willingness to assist with employee events, safety initiatives, and culture-building activities Ability to compile, track, and report data accurately to support HR and Safety KPI reporting Cultural Match/Behavioral Competencies: Demonstrates integrity, respect, and accountability Flexible and adaptable to changing business needs Approachable, supportive, and team-oriented Shows initiative and commitment to delivering high-quality work Values collaboration across HR, Safety, and Operations to promote a safe and engaging work environment

Requirements

High school diploma or equivalent required.
Minimum of 1–3 years of administrative or clerical experience; previous experience in Human Resources or front office support preferred.
Effective verbal and written communication skills required, as well as fluency in both Spanish and English.
Proficient in Microsoft Office Suite (Word, Excel, Outlook); ability to operate standard office equipment.
Excellent organizational skills with strong attention to detail
Ability to handle confidential and sensitive information with discretion
Strong interpersonal and customer service skills
Ability to work independently and as part of a team
Professional demeanor and dependable work ethic
Willingness to assist with employee events, safety initiatives, and culture-building activities
Ability to compile, track, and report data accurately to support HR and Safety KPI reporting
Demonstrates integrity, respect, and accountability
Flexible and adaptable to changing business needs
Approachable, supportive, and team-oriented
Shows initiative and commitment to delivering high-quality work
Values collaboration across HR, Safety, and Operations to promote a safe and engaging work environment

Nice To Haves

Associate’s degree in Human Resources, Business Administration, or Occupational Safety preferred.
HR or Safety certification (SHRM, PHR, OSHA 10/30) is a plus.
experience with HRIS (UKG/UltiPro), Learning Management Systems (LUMA1), and Safety Management Systems (Safety 101) preferred

Responsibilities

Provide front desk coverage, including answering phones, greeting guests, and managing general inquiries in a professional and courteous manner.
Welcome and direct job applicants, employees, and visitors, ensuring a positive first impression of the organization.
Scan, maintain, and update employee records and personnel files in accordance with company policies and legal requirements.
Create employee identification badges; enroll new hires into the electronic door access (swipe card) system.
Support employee engagement initiatives by assisting in the coordination of appreciation events such as luncheons, picnics, and service award programs.
Maintain office supplies by submitting orders as needed.
Provide clarification and guidance on employee handbook policies and procedures as needed.
Provide UKG support to employees and the HR team as needed.
Provide administrative support by serving as a backup for entering new hire data into the HRIS system
Perform other related duties and responsibilities as assigned to support the Human Resources department.
Administer and maintain our safety management system (Safety 101) by entering and updating data, creating electronic forms, and maintaining safety-related documentation such as policies, corrective actions, and inspections.
Ensure information within Safety 101 is accurate, organized, and current, and support the Safety team in utilizing system features and reporting tools effectively.
Transfer manual inspections, checklists, and audits to Safety 101 across our business units.
Maintain and ensure corrective actions are submitted and executed.
Prepare and distribute safety reports and key performance indicators (KPIs) to support tracking and continuous improvement efforts.
Provide general administrative assistance to the Safety Team, including scheduling, correspondence, documentation tracking, and report preparation.