Bilingual Secretary to Director - Student Supports

Pasco School District 1•Washington, WA

16d•$25 - $27•Onsite

About The Position

Provide secretarial support in the review of department and program budgets to include but not limited to inputting and/or requesting journal vouchers (JV’s), tracking data changes, informing administration of budget errors and/or negative balances. Prepare and submit required reports to the Office of Superintendent of Public Instruction (OSPI). Submit and/or approve various requests to include but not limited to purchase orders, requisitions, travel authorizations, travel reimbursements, P-Card purchases, district personnel absences, extra duty pay requests from district staff, and/or any additional approval workflows under supervisor direction. Create and maintain various spreadsheets and calendars. Follow district procedures for the procurement of supplies, equipment, printing and maintenance services. Review and schedule requests to use facilities for events and/or meetings with the Executive Director. Participate in District meetings to communicate information and gain feedback and/or direction on a variety of issues. Maintain inventory of office supplies to ensure availability of required items. Distribute documents and materials to appropriate staff, students and/or parents. Answer phones including support for other departments, taking messages, responding to voicemails and/or forwarding calls. Perform secretarial duties to assist in the daily activities for the building and administrator(s). Assists with supervision of students to ensure a safe and productive learning environment.

Requirements

High school diploma or equivalent, required.
Bilingual and/or Biliterate (Spanish), required.
Knowledge of general office equipment such as computers, copiers, laminators, telephones, scanners, paper cutters, and/or step ladders.
Knowledge in proper use of English in both written and verbal forms, use of correct grammar, spelling, and punctuation.
Maintain detailed and accurate records.
Skill in operating standard office equipment including basic computer applications.
Ability to sit and/or stand for prolonged periods.
Understand and conduct verbal and written instruction.
Passing score on district administered clerical test.
Passing score on district administered bilingual test.
Keyboard accuracy of at least 45 words per minute (WPM) on district administered typing test.

Nice To Haves

Prior job-related experience preferred but not required.
Experience working in a K-12 setting preferred but not required.

Responsibilities

Provide secretarial support in the review of department and program budgets to include but not limited to inputting and/or requesting journal vouchers (JV’s), tracking data changes, informing administration of budget errors and/or negative balances.
Prepare and submit required reports to the Office of Superintendent of Public Instruction (OSPI).
Submit and/or approve various requests to include but not limited to purchase orders, requisitions, travel authorizations, travel reimbursements, P-Card purchases, district personnel absences, extra duty pay requests from district staff, and/or any additional approval workflows under supervisor direction.
Create and maintain various spreadsheets and calendars.
Follow district procedures for the procurement of supplies, equipment, printing and maintenance services.
Review and schedule requests to use facilities for events and/or meetings with the Executive Director.
Participate in District meetings to communicate information and gain feedback and/or direction on a variety of issues.
Maintain inventory of office supplies to ensure availability of required items.
Distribute documents and materials to appropriate staff, students and/or parents.
Answer phones including support for other departments, taking messages, responding to voicemails and/or forwarding calls.
Perform secretarial duties to assist in the daily activities for the building and administrator(s).
Assists with supervision of students to ensure a safe and productive learning environment.
Assist other personnel as may be required to support them with the completion of their work activities.
Perform other duties as assigned within the scope of the position.