Bilingual Office School Manager - East Valley Mesa Campus (26/27 SY)

Arizona Autism Charter Schools, Inc • Mesa, AZ

18h

About The Position

Bilingual Front Office Manager - East Valley Mesa Campus (K-3rd Grade), 26/27 School Year AZACS is growing, and we invite you to apply to be part of our award-winning team AZACS was awarded the 2023/2024 National ESEA Distinguished Schools Award for Arizona and the 2022 YASS Prize for innovation in education and providing a transformational experience by expanding unique individualized learning programs for autism charter schools. Under the supervision and direction of the Campus Director, the Office Manager will provide a high level of administrative and business support to the administration, employees, and parents at AZACS.

Requirements

• 2-3 years of experience in administration or operations.
• Excellent verbal and written communication skills, with all levels of the organization
• Must be self-motivated, independent, and able to work with minimal supervision and in a collaborative environment.
• Valid Arizona IVP Fingerprint clearance card
• Bilingual in Spanish/English
• Proficient in Google Suite and Microsoft Office.

Responsibilities

• Handles employee photo and security badges in coordination with Talent Management as needed.
• Orders teaching, office, and staff break room supplies and maintains inventory as needed.
• Maintains an accurate and up-to-date Charter Board Compliance Binder
• Performs administrative tasks as needed, such as scheduling appointments, processing paperwork, mailing, shipping, and updating databases.
• Manages the hourly time clock system for the campus, including approval of hours and AZACS expectations for attendance
• Assists and covers for the Front Desk receptionist, providing direction as needed.
• Helps to plan and manage logistics and preparations for school events, meetings, and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.).
• Works with the Registrar to assist with any enrollment or reporting needs.
• Sends communications through School Messenger as needed.
• Ensures packages are delivered to the appropriate person according to our new process for receiving, tagging, and delivering packages, including documenting and checking each order.
• Manages campus staff Time & Effort logs for grant compliance
• Ensures campus trainings are logged and documented for all staff in attendance
• Manages the Howling Heroes and other staff incentive programs at the campus.
• Serve as backup support to the lunch assistant and collaborate with the head of Nutrition to ensure a quality & compliant school nutrition program.
• Manage campus petty cash to AZACS Standard
• Collect Event Deposits and complete to Deposit Standard
• Order Campus office supplies
• Receive and tag all incoming assets to the standard
• Staff Lounge ordering supplies
• Assist in ordering toner, laminator rolls, and paper supplies
• Prepare the campus for extended breaks: Phone messages, delivery messages, lobby, and staff breakrooms.
• Assists with the offboarding of campus staff to collect and check in assets
• Works with IT and Facilities to tag assets.
• Assists with facilities/maintenance purchases and service calls.
• Performs other special projects and duties as necessary and requested.

Benefits

• Competitive pay based on experience
• Medical, Dental, Vision, Group Life Insurance, Voluntary Life, Supplemental Benefits, Employee Assistance Program, Pet Insurance
• 96 hours of Paid Time Off and Paid Federal Holidays
• Paid fall, winter, and spring breaks
• Eligible to participate in 401K with company match
• Calm Health account access is available for you and up to 5 of your loved ones
• Great professional development and advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees