Samueli Academy-posted 2 days ago
Full-time • Entry Level
Onsite • Santa Ana, CA

ABOUT THE COMPANY Samueli Academy is a non-profit 7-12 public charter school in Santa Ana, CA. Its mission is to ignite the passion within all students to reach their greatest potential through a nurturing and innovative learning environment. Samueli Academy offers youth an innovative and student-centered choice for their education. This includes on-site housing for foster youth who need a stable living environment in order for them to excel academically. JOB DESCRIPTION Position Title: Bilingual Office Clerk Employment Classification: Full-time, Hourly, Non-exempt, Classified (12- months) Reports to: Office Manager Position Summary: Under the direction of the office manager and school administration, the Office Clerk is responsible for performing school office-related duties and administrative duties pertaining to the creation, maintenance, and updating of student records. This role is crucial to maintain evidence of college and career readiness and reduce barriers to entry into post-secondary institutions for students. This position requires attention to detail, accuracy, and a warm yet direct communication style so staff, students, and parents/caregivers are responsive to timely requests.

  • Answering phones and greeting visitors
  • Receiving and sorting incoming deliveries of mail/packages for the school
  • Maintaining a log of visitors
  • Maintaining records in compliance with state and federal guidelines regarding student records
  • Filing, copying, translation work, etc.
  • Maintaining records of student medications and immunizations in compliance with state and federal regulations
  • Detailed and highly responsible administrative record-keeping and maintenance duties for student academic, testing, attendance and health information
  • Maintaining and updating student cumulative and permanent records and records and inputting student data; processing and responding to requests for transcripts; processing student check-outs; maintaining logs and lists of students for various programs and purposes; acting as school's registrar; and performing related duties as assigned.
  • Processing transcript requests, maintaining and updating permanent student records and registering and processing student check-outs.
  • Maintaining technical infrastructure of school master schedule in student information system (Aeries)
  • Entering transcripts and minor scheduling adjustments
  • Supporting students through the Dual Enrollment process and maintaining records of college special admission forms
  • Supporting the Summer School planning and registration process, including identifying students with credit deficiencies, enrolling students, and communicating with parents
  • Additional duties as assigned by direct supervisor.
  • Speak, read and write Spanish and English fluently
  • Accuracy, attention to detail, and reading comprehension test
  • Working knowledge of Google suite, Microsoft Word, and Excel or Google Sheets
  • Comfort in making calls and greeting students and families in a professional setting
  • Experience managing confidential records
  • Physically work from campus on a daily set schedule
  • Possess a valid California driver’s license and proof of automobile insurance. Position requires DMV clearance.
  • Pre-employment screenings include criminal background check, FBI/DOJ fingerprinting, TB test, drug screen, and previous employment verification.
  • Some formal post-secondary training (college, technical programs, etc.)
  • Experience in managing databases
  • Knowledge of Aeries or other Student Information system
  • Experience with maintaining and sharing data
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