Bilingual Office Assistant

The STEM Alliance • Mamaroneck, NY

just now • Onsite

About The Position

Are you looking for a fun summer job where you can make a difference? Co-Op Summer Enrichment is an award winning summer camp for low income children that delivers STEM learning and camp fun.

What you'll be doing
You’re joining a summer camp team where roles and tasks are collaborative and shared. As the Bilingual Office Assistant you’ll be the first line of contact for parents, campers and staff. Keeping track of absence and latenesses, fielding phone calls, managing t-shirt inventories and distributing group schedules.

Requirements

• Must be at least 18 years old prior to the start of the program
• Previous employment experience
• Availability to work the entire camp season and attend all required orientations and trainings
• Must be bilingual in both English and Spanish
• Possess a valid social security card and NYS state identification
• Take a background check with fingerprint approval if you are not a Mamaroneck School District employee (we will provide instructions as part of the onboarding process)
• Provide two references only one can be a personal (non-family) reference

Nice To Haves

• Have a desire to make a difference in the lives of kids
• Want to know what Color Wars is and are already strategizing to win the annual trophy

Responsibilities

• Assist all members of the Leadership Team in the main Co-Op office as needed to keep daily administrative tasks of Co-Op functioning smoothly ranging from filing, printing needed documents, maintaining attendance and scheduling binders and more
• Maintain all student data record updates provided by families such as changes in dismissal procedures and updated contact information
• Run daily absence/lateness reports in the camp management software ensuring all head counselors have taken accurate attendance and keeping track of trends of campers with excessive absences
• Call all families of absent students to record the reason for the absence
• Receive all late campers who arrive after morning rally, noting their attendance, reason for lateness, and ensuring they get to their group
• Assist the Leadership Team and the nurse with any phone calls to families that require assistance in Spanish
• Ensure that all visitors sign-in and out when visiting the program
• Ensure that all campers are signed out properly if leaving camp early
• Ensure all camper dismissal changes are properly recorded in the camp management system in a timely manner prior to dismissal so counselors have an accurate list of how their campers are getting home
• Be physically present in office at all times to answer the phone and assist in-person with the needs of families and fellow Co-Op staffers at all times
• Keep track of inventories of staff and camper apparel and swag, completing sales to parents and staff as necessary
• Prepare and print weekly group schedules, ensuring group binders are up to date before the start of each week

Benefits

• Highly collaborative, diverse work culture where all are equally valued
• Opportunity to serve diverse children in Mamaroneck, just .5 miles from Metro North
• Experience developing professional skills with recommendation letters for school/work
• Co-Op Counselors are eligible for performance based bonuses
• Previous Co-Op employees may be eligible to receive a re-signing bonus if they complete the re-signing interest form before April 1st. Contact [email protected] if you are a previous employee.
• Reimbursement of fingerprint expenses paid in the last salary check based upon full contract fulfillment.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed