Bilingual Human Resources Assistant

Proper Solutions • Coachella, CA

3d • $26 - $28

About The Position

Our client is seeking a bilingual Human Resources Assistant to provide administrative support to their human resources department. ESSENTIAL DUTIES: Administers employment eligibility verification; and maintains accurate files. Assists with coordinating department and/or management activities, project schedules, relaying communications, researching information, and providing related support. Compiles, formats, and proofs complex documents, reports, and other written materials. Conducts and coordinates onboarding for new employees, promotions, board and commission members, elected officials, and volunteers, including preparing and processing all documents and reviewing for accuracy and completeness. Coordinates pre-employment process, including background checks and medical examinations for prospective employees. Ensures accurate recordkeeping and destruction of all employment-related documents. Performs training of new employees in work duties and procedures as assigned. Prepares and processes department agreements, contracts, and purchase order requisitions, including processing invoices. Prepares and processes documents necessary for hiring, separation, transfer, and other related employment activities. Processes insurance enrollment changes and works with benefit providers to resolve employee discrepancies or issues; verifies employee and dependent plan eligibility; answers questions regarding benefits, open enrollment, and related benefits information. Provides administrative support for HR matters, including responding to general inquiries, preparing correspondence, memoranda, reports, processing mail, performing data entry, and maintaining various schedules, records, and logs. Receives and processes leave documentation in accordance with applicable federal and state laws and regulations. Responds to routine salary survey requests, verification of employment, and employment records requests. Reviews, verifies, and processes personnel actions and related documents, including entering information into software and updating and maintaining various databases. Schedules and coordinates recruitment and testing activities; posts advertisements; proctors exams; prepares interview materials; and notifies candidates of status. Performs related duties as assigned.

Requirements

• Applicable local, state, and federal laws, rules, and regulations
• Applicable software (HRIS) systems and applications
• Basic benefits administration principles and practices
• Basic recruitment principles and practices
• Customer service principles
• Documentation and record keeping principles
• Human Resources practices and principles
• Modern office procedures and equipment
• Proper English usage, grammar, and punctuation
• Communication and interpersonal skills, as applied to interaction with co-workers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction
• Comprehending and correctly interpreting a variety of informational documents
• Maintaining accurate and confidential records
• Maintaining confidentiality
• Maintaining effective working relationships with peers, public, and staff
• Operating a computer and relevant software applications
• Operating modern office equipment
• Performing basic math computations such as addition, subtraction, multiplication, and division
• Preparing written reports and documents
• Providing customer service
• Reviewing documents for completeness and accuracy

Responsibilities

• Administers employment eligibility verification
• Maintains accurate files
• Assists with coordinating department and/or management activities, project schedules, relaying communications, researching information, and providing related support
• Compiles, formats, and proofs complex documents, reports, and other written materials
• Conducts and coordinates onboarding for new employees, promotions, board and commission members, elected officials, and volunteers, including preparing and processing all documents and reviewing for accuracy and completeness
• Coordinates pre-employment process, including background checks and medical examinations for prospective employees
• Ensures accurate recordkeeping and destruction of all employment-related documents
• Performs training of new employees in work duties and procedures as assigned
• Prepares and processes department agreements, contracts, and purchase order requisitions, including processing invoices
• Prepares and processes documents necessary for hiring, separation, transfer, and other related employment activities
• Processes insurance enrollment changes and works with benefit providers to resolve employee discrepancies or issues
• Verifies employee and dependent plan eligibility
• Answers questions regarding benefits, open enrollment, and related benefits information
• Provides administrative support for HR matters, including responding to general inquiries, preparing correspondence, memoranda, reports, processing mail, performing data entry, and maintaining various schedules, records, and logs
• Receives and processes leave documentation in accordance with applicable federal and state laws and regulations
• Responds to routine salary survey requests, verification of employment, and employment records requests
• Reviews, verifies, and processes personnel actions and related documents, including entering information into software and updating and maintaining various databases
• Schedules and coordinates recruitment and testing activities
• Posts advertisements
• Proctors exams
• Prepares interview materials
• Notifies candidates of status
• Performs related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed