Bilingual Administrator Coordinator - BIC 26-00058

NavitsPartners • Bolingbrook, IL

3d

About The Position

A global organization is seeking a Bilingual International Coordinator to support international operations through strong project coordination, communication, and administrative support. This role requires a highly organized professional who can effectively manage multiple priorities, collaborate with cross-functional and global teams, and ensure smooth execution of projects across time zones.

Requirements

• Minimum 2+ years of experience in a project coordination or project management role
• Minimum 2+ years of experience supporting multiple leaders with scheduling, calendar management, and travel coordination
• Experience using SharePoint, Monday.com, and/or Smartsheet
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills with excellent document editing and formatting abilities
• Highly organized, adaptable, and detail-oriented with the ability to manage multiple priorities
• Ability to work independently and collaboratively with global teams
• Professional, approachable demeanor and positive attitude
• Bilingual proficiency (written and verbal) preferred , based on business needs

Responsibilities

• Manage executive and team calendars, coordinate meetings, prepare agendas, and arrange domestic and international travel
• Ensure timely communication, follow-up, and completion of action items and deliverables
• Maintain professionalism, accuracy, and confidentiality in all administrative activities
• Support cross-functional and international projects by maintaining project plans, schedules, timelines, and deliverables using tools such as SharePoint, Monday.com, or Smartsheet
• Track project milestones, dependencies, and risks; escalate issues or delays as needed
• Partner with global stakeholders to ensure alignment and on-time project execution
• Maintain centralized project documentation repositories with proper version control
• Prepare, edit, and format professional documents, reports, and meeting summaries with a focus on clarity and presentation
• Track unresolved issues, action items, and project risks
• Serve as a liaison between international and cross-functional teams to ensure consistent communication flow
• Foster a positive, inclusive, and solution-oriented team environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed