Bilingual Administrative Assistant (Star Learning Center)

GODDARD RIVERSIDE COMMUNITY CENTER • New York, NY

1d • $41,000 - $47,000 • Hybrid

About The Position

Star Learning Center seeks a committed, compassionate, and highly organized individual to join a close-knit and diverse community of staff, students, volunteer tutors and parents. The candidate should enjoy working closely with others and also work well independently. The Administrative Assistant will support the effective and efficient running of the program under the supervision of and with direction from the Program Director.

Requirements

• High School Diploma required; BA or some college preferred
• Excellent time management skills and ability to multi-task and prioritize work
• Excellent verbal and written communication skills
• Excellent attention to detail
• Must be fluent in written and spoken Spanish
• Ability to learn and proficiently use online platforms, websites and apps including social media
• Highly proficient in Microsoft Office and Google Suite applications

Nice To Haves

• Experience with WordPress preferred
• Knowledge of Intacct a plus
• Proficiency with scheduling and calendaring apps a plus

Responsibilities

• Data entry and organization: create spreadsheets and maintain program data (digital and physical)
• Ensure students’ and tutors’ attendance: buzz people in, take attendance, and reach out to anyone missing
• Prepare invoices and fiscal reports: take and track student payments, make program purchases, track budget expenses, and code and submit invoices on Intacct
• Work with other staff to collect student report cards throughout the year
• Prepare and proofread program communications in both English and Spanish including emails, recommendation and referral letters, and flyers
• Manage inventory of all office supplies and program supplies
• Assume primary responsibility for use and maintenance of all office technology including telephone systems, computers, and printers; report and follow-up on any needed repairs.
• Provide training to tutors, students and parents on Zoom features and troubleshoot during online tutoring sessions
• Update Star’s online portal on the Goddard Riverside website
• Carry out all general office tasks including photocopying documents, answering phones and responding to general inquiries for program information, and organizing supplies (sharpen pencils, etc.)

Benefits

• Medical/Dental/Vision
• Life Insurance/Commuter benefits/Employee Assistance Program (EAP)/Flexible Spending Accounts
• 403B Thrift Retirement Plan
• 12 Annual Sick Days
• 12 Agency Holidays
• 20 Days or 4 Weeks of Paid Time off and an additional week (5) days after 5 years of employment
• Total of more than 6 weeks (a month and half) of paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees