Bid Specialist

Midwest Tape•Holland, OH

11h•Onsite

About The Position

For over 30 years, Midwest Tape has served libraries and their patrons with unparalleled access to the best content available in the media world. Our digital offering, hoopla Digital, combines the media and library expertise of Midwest Tape with the latest in web and mobile technology, delivering an all-in-one experience to the library world. As hoopla continues to grow on a global scale, we are expanding our team. At Midwest Tape, we know our people are the reason for our success. We value our employees and believe in empowering them to help them thrive. We offer competitive pay and benefits, a healthy work/life balance, and appreciation for a job well done. Position Summary: The Bid Specialist is integral to the success of Midwest Tape-hoopla, this position is responsible for managing and preparing bid proposals. This role involves identifying Bid/RFP opportunities, conducting thorough research on customer data, and overseeing the project management of Bid/RFPs issued by libraries. Ensuring the timely completion of all required Bid/RFP documents and coordinating contracts are key aspects of this position.

Requirements

Strong project management skills
Must possess excellent written and verbal communication skills
Ability to work independently and as part of a team.
Proficient with Microsoft Office Suite
Must possess excellent organizational skills
Excellent follow-up and follow-through skills
Must possess excellent time management skills
Strong analytical and problem-solving abilities
Website navigation (City/County/State)

Nice To Haves

Bachelor’s degree in Business, Marketing, Sales or a related field or equivalent experience.
2-4 years in bid management or similar role
Loopio or similar bid software, Salesforce
2 years of project management experience

Responsibilities

Understand and interpret the requirements of bid documents and manage all aspects of the bid process.
Respond to and complete all bid/RFPs as they come in through various libraries and Bid services.
Work with various departments, including accounting, marketing, sales, and legal, to provide succinct and beneficial responses to all bid requests.
Compile comprehensive bid documents.
Follow-up with all open bid opportunities to ensure that responses were completed as directed.
Manage all ongoing opportunities in Salesforce.
Track bid statuses and outcomes.
Provide reporting as needed.
Manage multiple bids simultaneously under tight deadlines.
Demonstrate a thorough understanding of contract terms and display effective skills in managing contracts.