BestDrive Accounting Administrative Assistant

About the position

The BestDrive Retail Administrative Assistant is essential to the success of the store. This position assists the Store Manager and maintains the site accounting principles, practices, procedures, and initiatives. Administers the total business processes including inventory management, receiving and delivery processing, business computer systems (MaddenCo and SAP interface), and customer interaction.

Responsibilities

• Process receivables and payables for in-person customer interactions.
• Account reconciliation.
• Maintain paper flow of work orders, invoices, and other items to receive payment from customers.
• Ensure that the front office is organized and maintained so that employees and customers can obtain information needed promptly.
• Communicate effectively with customers and employees in assessing customer needs.
• Post customer payments by recording cash, checks, and credit card transactions.
• Support inbound calls and orders; provide order entry and logistics assistance for the outside sales associates.
• Reconcile monthly inventory.
• Administer inventory receiving and deliveries.
• Assist with internal and external audit requests.
• Maintain a positive work atmosphere by acting and communicating in a manner that facilitates the success of business operations in order to meet company demands and expectations.
• Perform other duties as assigned by the manager.

Requirements

• Must be 18 years of age.
• HS Diploma or its equivalent.
• Previous work experience with accounting fundamentals and concepts.
• Proficiency in planning and organizing tasks, managing priorities, and utilizing available resources to complete tasks within deadline.
• Exceptional interpersonal skills needed to effectively interact with different groups of people, including customers, vendors, competitors and employees.
• Excellent phone and customer service skills to interact with internal and external customers.
• Microsoft Office Suite – Excel basics (sort and filter information).

Nice-to-haves

• Some College or military experience.
• 1+ years experience in the tire industry.
• 2+ years of accounting experience in account reconciliation and AP/AR.
• Microsoft Office - Intermediate.

Benefits

• Immediate Benefits.
• Paid Time Off.
• Employee Discounts, including tire discounts.
• Employer 401k Match.
• Diverse & Inclusive Work Environment.
• Employee Assistance Program.
• Future Growth Opportunities.