Benefits Specialist I

Summit Fire And Security•Mendota Heights, MN

About The Position

JOB SUMMARY: The Benefits Specialist is responsible for performing the day-to-day operations of the benefits department in a multi-company environment. The Benefits Specialist is responsible for completing tasks associated with administering, communicating, and implementing benefit programs such as life, health, medical, vision, and retirement plans for the company. ESSENTIAL JOB DUTIES: Uphold and understand all various plan rules, regulation policies and practices specific to Summit Companies. Ensure compliance is met for submission of all new enrollments and currently policy holders. Ensuring company is compliant with state and federal laws. Ensure the accurate calculations/deductions are entered into employee files for payroll to process. Research irregularities and provide recommendations for process improvement. Administer Open Enrollment, reviewing dependent verification, accurate plan entry into HRIS and overall achieve timelines. Monitoring and researching benefit trends. Complete all monthly, quarterly, and yearly reports and filings. Ensure system, data accuracy and integrity including data maintenance and audits related to benefits and perform internal and support external audits. Resolve escalated customer service issues and interact with employees, managers, Human Resources, and any 3rd party vendor's relevant to Benefits. Develop documentation to track enrollments and balanced statements, support system, execute process changes and training. Audit and ensure accurate completion of all monthly, quarterly, and yearly reports and filings. Collaborate with the Benefit Manager, Director of HR and vendor/service providers regarding benefits, and HR related items. Review and assist in plan changes, cost analysis and implementation of plan changes. Collaborate with outside vendors, such as investment brokers and benefit vendors. Analyzes data and statistics for trends and patterns with attention to benefits, while maintaining compliance with employment laws and regulations. Identifies and recommends reasonable short- and long-term goals, milestones, and benchmarks for key performance metrics for benefits. Other duties may be assigned. QUALIFICATIONS: The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.

Requirements

High School diploma/ GED or Accounting certificate, required.
3 years Human Resources Benefits and Compliance administration experience.
3 years of data validation and accurate reporting of benefit costs and tracking.
Highly proficient in Excel including pivot tables, V-lookups, etc.
Must have the ability to effectively read, write and communicate in English with employees and customers.
Strong interpersonal, written, and oral communication skills.
Understanding of basic administrative procedures.
Work effectively as a collaborator.
Ability to multi-task.
Ability to communicate effectively both written and verbal.
Detail orientated.
Valid driver's license with acceptable driving record required.
Must be able to comply with Summit's Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.

Nice To Haves

Bachelor's degree in Human Resources, Business Administration, or related field, preferred.
1-year ADP or similar experience, preferred

Responsibilities

Uphold and understand all various plan rules, regulation policies and practices specific to Summit Companies.
Ensure compliance is met for submission of all new enrollments and currently policy holders.
Ensuring company is compliant with state and federal laws.
Ensure the accurate calculations/deductions are entered into employee files for payroll to process.
Research irregularities and provide recommendations for process improvement.
Administer Open Enrollment, reviewing dependent verification, accurate plan entry into HRIS and overall achieve timelines.
Monitoring and researching benefit trends.
Complete all monthly, quarterly, and yearly reports and filings.
Ensure system, data accuracy and integrity including data maintenance and audits related to benefits and perform internal and support external audits.
Resolve escalated customer service issues and interact with employees, managers, Human Resources, and any 3rd party vendor's relevant to Benefits.
Develop documentation to track enrollments and balanced statements, support system, execute process changes and training.
Audit and ensure accurate completion of all monthly, quarterly, and yearly reports and filings.
Collaborate with the Benefit Manager, Director of HR and vendor/service providers regarding benefits, and HR related items.
Review and assist in plan changes, cost analysis and implementation of plan changes.
Collaborate with outside vendors, such as investment brokers and benefit vendors.
Analyzes data and statistics for trends and patterns with attention to benefits, while maintaining compliance with employment laws and regulations.
Identifies and recommends reasonable short- and long-term goals, milestones, and benchmarks for key performance metrics for benefits.
Other duties may be assigned.