Benefits Consultant

Check Out My Card LLC•Gilbert, AZ

1d•Remote

About The Position

We are seeking a temporary Benefits Consultant to support critical year-end and early-year benefits activities, with a primary focus on ACA reporting (Forms 1094/1095) and benefits data reconciliation across multiple benefit lines and systems. This role will play a hands-on execution and design role—owning reporting deliverables while also building repeatable processes, documentation, and training materials so this work can be successfully transitioned to internal teams in future cycles.

Requirements

Hands-on experience with ACA reporting (1094/1095) in an employer environment.
Strong understanding of benefits administration and eligibility rules.
Proven experience building reconciliation or audit processes involving HRIS, payroll, and benefits data.
Strong Excel skills and comfort working with large, imperfect datasets.
Ability to translate complex processes into clear documentation and SOPs.
5+ years of experience in benefits administration, HR operations, or related HR discipline.
Hands-on experience preparing, validating, and filing ACA reports (Forms 1094/1095) in an employer setting.
Demonstrated ability to design and execute benefit reconciliation and audit processes across HRIS, payroll, and vendor systems.
Proficiency working with large data sets using Excel, including identifying discrepancies and resolving data issues.
Experience creating clear, repeatable SOPs, documentation, and training materials for operational handoffs.
Strong analytical and problem-solving skills with the ability to work independently and meet deadlines.

Nice To Haves

Experience working in a multi-state or multi-entity environment.
Familiarity with HRIS and payroll systems (e.g., Paycom, Workday, ADP, UKG, or similar).
Experience training or enabling internal teams through documentation and live sessions.
Consulting or project-based experience.
Preferred experience with multi-state benefits administration and HR/payroll platforms (Paycom or similar).

Responsibilities

Support the preparation, review, and filing of Forms 1094-C and 1095-C, ensuring accuracy, timeliness, and compliance.
Partner with Payroll, HRIS, and benefits vendors to validate eligibility, coverage, and affordability data.
Identify and resolve data discrepancies impacting ACA reporting.
Design and execute a benefits reconciliation process across medical, dental, vision, and other benefit plans.
Reconcile enrollments, deductions, eligibility, and vendor invoices across systems.
Identify gaps, root causes, and recurring issues; recommend corrective actions.
Create clear SOPs and documentation for:
Benefits audits and reconciliation processes
ACA reporting workflows
Ongoing benefits administration checkpoints
Ensure documentation is practical, repeatable, and usable by internal teams.
Develop training materials and walkthroughs for internal HR, People Ops, or Payroll staff.
Lead knowledge-transfer sessions to ensure internal teams can independently run audits and reporting in the future.
Provide ad-hoc support for benefits-related activities as needed, such as enrollments, data cleanup, vendor coordination, or reporting requests.
Partner cross-functionally to support operational improvements within benefits administration.