Benefits Assistant

HDR•Omaha, NE

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities In the role of Benefits Assistant, you will play a key part in supporting HDR’s comprehensive employee benefits programs across the U.S. and Canada. You will be a trusted resource for employees, HR partners, and benefit vendors, ensuring accuracy, efficiency, and exceptional service throughout every interaction.

Requirements

Bachelor's Degree in Business or equivalent related work experience required
Proficient using MS Suite
Self-motivated, well-organized and strong attention to detail
Ability to adhere to deadlines and multi-task in a fast-paced environment
Ability to communicate well and display good customer service on the phone, via email and face-to-face
Must be willing to keep up with changing laws and regulations
Must have the ability to keep a high level of confidentiality
Excellent written and verbal communication skills
Demonstrates accuracy and thoroughness and monitors own work to ensure quality
An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

Experience with HRIS, Payroll and Benefits related systems a plus
A minimum of 2 years of Benefits related experience

Responsibilities

Respond to routine benefit inquiries, providing clear guidance to employees and resolving coverage-related issues.
Process and audit benefit changes within HDR’s HRIS to ensure data accuracy and compliance with plan requirements.
Provide administrative support for Health & Welfare, 401(k), ESOP, International Phantom Shares, Executive Benefits programs, and other company-sponsored plans.
Manage international PTO tracking with accuracy and confidentiality.
Support ongoing administration of HDR’s U.S. and Canada health and welfare plans, including documentation, eligibility maintenance, and vendor communication.
Prepare and deliver 401(k) and Deferred Compensation reports for retirement plan carriers to support timely processing.
Administer HDR’s service award program, ensuring seamless recognition of employee milestones.
Assist in maintaining and updating the internal Benefits Intranet site to keep information current and employee-friendly.
Analyze HR and benefits-related data to support decision-making, audit requirements, and program improvements.
Compile detailed reports, summaries, and presentations for use by HR leadership and retirement committees.
Schedule, coordinate, and provide administrative support for retirement committee meetings.
Support compliance-related tasks such as documentation management, record-keeping, and audit preparation.
Lead and assist with special projects that enhance process efficiency, strengthen program delivery, or support new benefit initiatives.
Perform other duties as assigned to contribute to the overall success of the HR/Benefits team.